Associate Director

Naylor Association Solutions; Schaumburg (IL); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k) plan

Job summary

WJ Weiser & Associates seeks an Associate Director to implement strategic goals for client organizations and lead day-to-day operations. You will serve as the main liaison to boards and committees, manage budgets, and coordinate education programs and CME activities.

The role requires independent work, strong budgeting, project management, and excellent communication skills. Remote collaboration is expected with periodic travel to client sites and industry events as needed.

Qualifications

• Bachelor’s degree in a related field; equivalent relevant experience may be considered.
• Three to five years of experience in association, nonprofit, professional society, or related client-service management; medical specialty society experience preferred.
• Ability to work independently, take initiative, and manage multiple priorities in a fast-paced environment.
• Experience with budgeting, financial management, and reviewing financial reports.
• Strong project-management, organizational, and time-management skills.
• Executive presence and strong written, verbal, interpersonal, facilitation, and presentation skills.
• Proficiency with Microsoft Office/M365 (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to use AI tools responsibly to support research, drafting, summarization, analysis, and workflow efficiency.
• Ability to collaborate effectively in a remote environment and travel 20–25% as needed.

Responsibilities

• Serve as the primary staff liaison for assigned clients and support boards, committees, and leaders in implementing priorities.
• Provide day-to-day operational management, establish project plans and timelines, monitor deliverables.
• Prepare governance materials and keep client leadership informed of priorities, risks, and opportunities.
• Work with accounting to develop and monitor budgets and review financial activity.
• Support education and program committees in continuing medical education activities and programs.
• Collaborate with CME to collect disclosures and ensure compliance with ACCME requirements.
• Manage educational program workflows, abstracts, invitations, and evaluations.
• Analyze and summarize program and operational data for client reporting and improvement.
• Represent the firm professionally at client meetings, conferences, and events.
• Travel to meetings to provide onsite support; perform other duties as needed.

Skills

Independent work

Budgeting

Project management

Executive presence

Communication skills

MS Office

Remote collaboration

Travel 20-25%

Education

Bachelor’s degree

Equivalent relevant experience considered

Tools

Microsoft 365

Job description

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Since 1988, WJ Weiser & Associates has provided comprehensive association management services to leading national and international healthcare-related professional associations and academic institutions. We are seeking an Associate Director to help implement the strategic goals of assigned client organizations while providing day-to-day operational leadership and exceptional client service.

This role is well suited for a self-directed association professional who can independently manage multiple priorities, communicate confidently with volunteer leaders, and carry projects from planning through completion.

KEY RESPONSIBILITIES

• Serve as the primary staff liaison for assigned clients and support Boards of Directors, Executive Committees, and Committees, other volunteer leaders in implementing strategic priorities, policies, and initiatives.
• Provide day-to-day operational management, establish project plans and timelines, monitor deliverables. Attend committee and board meetings and ensure action items from Board and committee meetings are completed.
• Prepare Board and committee agendas, meeting materials, reports, minutes follow-up, and other governance communications; keep client leadership informed of organizational priorities, risks, and opportunities.
• Work with the internal accounting team and client leadership to develop and monitor annual operating and meeting budgets, review financial activity, and support responsible resource planning.
• Support Education and Program Committees in the development and implementation of continuing medical education activities and other professional programs.
• Collaborate with the CME department to collect disclosures, maintain required documentation, and support compliance with ACCME requirements and organizational policies.
• Manage educational program workflows, including calls for abstracts, faculty invitations and correspondence, acceptance and decline tracking, program summaries, conference materials, marketing coordination, and participant and faculty evaluations.
• Analyze and summarize program, survey, and operational data to support client reporting and continuous improvement.
• Represent WJ Weiser & Associates professionally at client Board meetings, conferences, and other assigned events.
• Travel to meetings to provide onsite registration, education, governance, and staff support; perform other duties as assigned based on client and business needs.

QUALIFICATIONS

• Bachelor’s degree in a related field; equivalent relevant experience may be considered.
• Three to five years of experience in association, nonprofit, professional society, or related client-service management; medical specialty society experience is preferred.
• Demonstrated ability to work independently, exercise sound judgment, take initiative, solve problems, and follow through without close day-to-day supervision.
• Working knowledge of basic budgeting and financial management, including the ability to help develop budgets, monitor revenue and expenses, and review routine financial reports.
• Strong project-management, organizational, and time-management skills, with the ability to manage multiple deadlines and priorities in a fast-paced environment.
• Executive presence and strong written, verbal, interpersonal, facilitation, and presentation skills.
• Proficiency with Microsoft Office/Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams; ability to learn association management, project management, meeting, and collaboration platforms.
• Ability to use artificial intelligence tools responsibly to support research, drafting, summarization, analysis, and workflow efficiency while protecting confidential information and complying with company and client policies.
• Ability to collaborate effectively in a remote environment, remain responsive during established business hours, participate actively in virtual meetings, and maintain a professional and reliable workspace and internet connection.
• Ability to travel approximately 20–25%, including occasional evenings or weekends, and to work onsite in Schaumburg or at client meetings when business needs require.

WORK ARRANGEMENT

This position may be performed remotely. The Associate Director must maintain consistent availability during established business hours, collaborate effectively with colleagues and client leaders across locations, and travel to the Schaumburg office, client meetings, and conferences as needed.

ABOUT WJ WEISER & ASSOCIATES

WJ Weiser & Associates is a well-established, full-service association management company serving medical specialty and subspecialty societies. We offer a collaborative work environment, comprehensive personnel and technology resources, and a competitive compensation and benefits package, including medical and dental insurance and a 401(k) program.

Naylor Association Solutions is an equal opportunity employer and is committed to hiring a diverse workforce.