Remote AP Specialist: Invoices, Payments & Reconciliations

Simera; United States; Remote; USD 42,000 - 64,000; Full time

Job summary

Simera is seeking an Accounts Payable specialist to manage invoices, vendor statements, and payments in a remote setting. You will verify invoices, ensure proper approvals, and maintain accurate AP records while supporting month-end close.

You'll work with ERP systems, accounting software, and Excel to handle high volumes accurately, respond to vendors, and collaborate with internal teams to resolve issues and ensure timely payments.

Qualifications

• Experience handling accounts payable processes and vendor interactions.
• Familiarity with ERP systems and accounting software.
• Ability to process high volumes accurately and on time.
• Proficient in Excel/spreadsheets.
• Strong communication with vendors and internal teams.

Responsibilities

• Process and verify invoices, bills, and payment requests accurately and efficiently.
• Review invoices for proper approvals, supporting documentation, and compliance with company policies.
• Match invoices with purchase orders, receipts, and other relevant documentation.
• Enter accounts payable transactions into accounting systems and databases.
• Reconcile vendor statements and investigate discrepancies.
• Prepare and process vendor payments according to established schedules.
• Monitor payment due dates and ensure invoices are paid accurately and on time.
• Maintain accurate and organized accounts payable records and documentation.
• Respond to vendor inquiries regarding invoices, payments, account balances, and discrepancies.
• Communicate with internal departments to resolve invoice and payment issues.
• Assist with monthly and year-end closing activities related to accounts payable.
• Support account reconciliations and review outstanding balances.
• Prepare accounts payable reports and summaries for management.
• Ensure proper documentation and filing of financial records.
• Assist with audits and provide requested accounts payable documentation.
• Identify opportunities to improve accounts payable processes and operational efficiency.
• Maintain confidentiality when handling financial and vendor information

Skills

Strong Excel

Attention to detail

Communication skills

Remote work

English proficiency

Tools

ERP systems

Accounting software

Accounts payable platforms

Job description

Simera is seeking an Accounts Payable specialist to manage invoices, vendor statements, and payments in a remote setting. You will verify invoices, ensure proper approvals, and maintain accurate AP records while supporting month-end close.

You'll work with ERP systems, accounting software, and Excel to handle high volumes accurately, respond to vendors, and collaborate with internal teams to resolve issues and ensure timely payments.