Remote AI-Powered Executive Assistant

Jobgether SRL

United States

Remote

USD 11,000 - 12,000

Full time

10 days ago

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Benefits offered by this job

Competitive hourly wage

Full-time remote work

Structured AI training

Weekly coaching

Private community

Online academy

AI-expertise development

Job summary

Jobgether SRL, on behalf of a partner company, is seeking an AI-Supercharged Executive Assistant based in the United States for a full-time, remote position supporting U.S.-based healthcare practice owners with high-level administrative needs.

You will manage calendars, inboxes, tasks, projects, and reports, using AI tools while ensuring accuracy and HIPAA compliance. Structured AI training and weekly coaching accompany a stable remote work arrangement.

Qualifications

1–3 years of EA or similar role supporting a business owner.
Hands-on experience using AI tools to support real business or administrative work.
Strong project coordination and task-management skills.
Excellent time management and prioritization skills.
Strong presentation skills and ability to create slide decks.
Excellent written English and ability to communicate professionally in another voice.
Strong judgment and discretion.
Independent work with proactive communication.
Proficiency with Google Workspace or Microsoft 365.
Willingness to complete confidentiality training.
Reliable home-office setup with stable internet.
Healthcare experience is a plus.

Responsibilities

Own and manage the practice owner's calendar with time blocking and travel coordination.
Triage inboxes, draft communications, and escalate decisions.
Use AI tools to prepare drafts and summaries; review before sharing.
Maintain centralized task tracker from assignment to completion.
Coordinate cross-functional projects and monitor milestones.
Prepare meeting agendas, slide decks, and same-day recaps with action items.
Deliver daily/weekly summaries of priorities and progress.
Pull data from CRMs/EMRs/spreadsheets and verify figures.
Support patient/client follow-up, scheduling, invoices, and reminders.
Create and refine SOPs; improve workflows.
Monitor social media/reviews and draft responses for approval.
Maintain AI environment brand-voice resources; weekly coaching feedback.
Protect information and ensure HIPAA compliance; review AI communications.