Remote AI & Automation Virtual Assistant: Boost Efficiency

Virtual Assist; United States; Remote; USD 65,000 - 90,000; Full time

Benefits offered by this job

Work-from-home opportunity

Collaborative work environment

Opportunity to contribute to growing a

Remote-friendly culture

Job summary

Virtual Assist in the United States is seeking a proactive AI & Automation Virtual Assistant to provide administrative support while helping the team leverage AI and automation to boost productivity.

You will identify repetitive processes, create or improve automated workflows, train teammates on AI tools, and integrate workflows across business apps. This is a remote role with a collaborative environment and opportunities to shape operational efficiency.

Qualifications

• Minimum 2–3 years as Virtual Assistant, Executive Assistant, or similar.
• Strong written and verbal English communication skills.
• Advanced proficiency with AI tools and workflow automation platforms.

Responsibilities

• Manage and organize email inboxes, correspondence, follow-ups, and admin communications.
• Provide day-to-day virtual assistant and admin support to leadership and team.
• Use AI tools to improve productivity, organization, and daily workflows.
• Identify repetitive processes that can be streamlined or automated.
• Create, implement, test, and improve automated workflows to reduce manual work.
• Research and evaluate new AI tools, platforms, and technologies.
• Develop AI-powered solutions for administrative, operational, sales, marketing, and customer support tasks.
• Create and optimize AI prompts, templates, SOPs, and processes.
• Assist team with integrating AI into workflows and responsibilities.
• Train and guide team members on AI tool usage.
• Connect and automate workflows between business apps.
• Maintain and improve automation systems and troubleshoot issues.
• Document processes, workflows, and SOPs for team understanding.
• Monitor workflows and identify areas for improvement.
• Assist with data entry, data organization, and reporting.
• Manage digital files, documents, databases, and company information.
• Support CRM management, lead tracking, and follow-ups.
• Conduct research using AI and traditional methods and summarize findings.
• Assist with scheduling meetings and managing calendars.
• Improve internal systems by identifying inefficiencies and possible solutions.
• Collaborate with leadership to develop automation solutions.
• Stay current with emerging AI tools and platforms.
• Take ownership of special projects related to AI, automation, and productivity.
• Proactively suggest ways to save time and reduce repetitive work.

Skills

AI tools proficiency

English communication

Process automation

Independent work

Multitasking

Problem solving

Documentation (SOPs)

Tools

Zapier

Make

n8n

GoHighLevel

CRM platforms

Google Workspace

Microsoft Office

Job description

Virtual Assist in the United States is seeking a proactive AI & Automation Virtual Assistant to provide administrative support while helping the team leverage AI and automation to boost productivity.

You will identify repetitive processes, create or improve automated workflows, train teammates on AI tools, and integrate workflows across business apps. This is a remote role with a collaborative environment and opportunities to shape operational efficiency.