Remote Administrative Specialist for Streamlined Operations

simera-talent; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Simera Talent is seeking a detail-oriented Administrative Specialist to provide administrative and operational support across the organization in San Francisco.

You will manage documents, calendars, reports, and data; coordinate with internal teams and external contacts; monitor deadlines; and help maintain organized digital filing with confidentiality.

This role requires strong communication, reliability, and the ability to work independently, including remote collaboration with dispersed teams.

Qualifications

• Excellent verbal and written communication.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong data entry and documentation skills.
• Ability to manage multiple tasks simultaneously.
• Proficiency with Google Workspace or Microsoft Office.
• Confidential handling of information.
• Independent with ability to work with remote teams.
• Ability to adapt to changing priorities.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage documents, records, files, and databases.
• Prepare and update reports, spreadsheets, presentations.
• Manage emails, calendars, meetings, and scheduling.
• Coordinate information between internal teams and external contacts.
• Monitor deadlines and follow-ups to ensure timely completion.
• Process invoices, expense reports, and purchase requests when required.
• Maintain organized digital filing and document management.
• Support onboarding and internal processes.
• Identify issues and propose process improvements.
• Ensure policies and procedures are followed and confidentiality is maintained.
• Provide timely professional support to staff and stakeholders.

Skills

Verbal and written communication

Organization and time management

Attention to detail

Data entry

Multitasking

Problem solving

Google Workspace

Microsoft Office

Documentation skills

Independence

Confidentiality

Adaptability

Tools

Google Workspace

Microsoft Office

Job description

Simera Talent is seeking a detail-oriented Administrative Specialist to provide administrative and operational support across the organization in San Francisco.

You will manage documents, calendars, reports, and data; coordinate with internal teams and external contacts; monitor deadlines; and help maintain organized digital filing with confidentiality.

This role requires strong communication, reliability, and the ability to work independently, including remote collaboration with dispersed teams.