Remote Administrative Pro: Client & Project Ops

Burjline Builders; Miami (FL); On-site; USD 62,000 - 81,000; Full time

Job summary

Murphy Painters, Inc. in Florida is seeking a diligent Remote Administrative Assistant to support our project teams from a remote location. This full-time role focuses on handling inquiries, scheduling, invoicing, and document management to keep operations running smoothly.

The ideal candidate demonstrates strong organizational skills, excellent communication, and proficiency in Microsoft Office. Prior administrative or virtual assistant experience is preferred, with a reliable internet

Qualifications

• Proven experience in an administrative, virtual assistant, or similar support role.

Responsibilities

• Serve as the first point of contact for clients, handling enquiries via email and telephone with a high degree of professionalism.
• Manage and coordinate schedules, appointments, and calendars for our project managers and painting teams.
• Prepare, issue, and track client quotations, invoices, and other project-related documentation.
• Maintain organised and accurate digital files, including client records and project details.
• Assist with basic bookkeeping duties, such as expense tracking and data entry.
• Liaise with suppliers to order materials and ensure timely delivery for projects.
• Provide comprehensive administrative support to the entire team to enhance operational efficiency.

Skills

Administrative experience

Time management

Communication

MS Office

Independent work

Customer service

Tools

Microsoft Office Suite

Job description

Murphy Painters, Inc. in Florida is seeking a diligent Remote Administrative Assistant to support our project teams from a remote location. This full-time role focuses on handling inquiries, scheduling, invoicing, and document management to keep operations running smoothly.

The ideal candidate demonstrates strong organizational skills, excellent communication, and proficiency in Microsoft Office. Prior administrative or virtual assistant experience is preferred, with a reliable internet