Remote Administrative & Operations Assistant

UtiliSave LLC; New York (NY); On-site; USD 35,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Job summary

UtiliSave LLC is seeking an Administrative Assistant to support operational, client-service, and leadership workflows in a fully remote, US-based role with EST hours. The position emphasizes precision, organization, and proactive communication, with responsibilities spanning calendar management, document preparation, and cross-functional coordination.

Qualifications include a Bachelor’s degree and 2+ years in related roles, plus strong written and verbal communication.

Qualifications

• 2+ years of experience in an administrative, operations, executive assistant, client service, or similar support role.
• Bachelor’s degree required.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Outlook, Excel, and Word; comfort with online collaboration tools.
• Python programming skills a plus.

Responsibilities

• Own calendars, priorities, and follow-ups to hit deadlines.
• Convert rough inputs into clean, ready-to-use work products.
• Keep drives, trackers, and records organized and up to date.
• Monitor open items, close loops, and flag issues early.
• Support day-to-day communication with internal and external stakeholders.

Skills

Admin experience

Communication

Outlook

Excel

Word

Python

Education

Bachelor's degree

Tools

Job description

UtiliSave LLC is seeking an Administrative Assistant to support operational, client-service, and leadership workflows in a fully remote, US-based role with EST hours. The position emphasizes precision, organization, and proactive communication, with responsibilities spanning calendar management, document preparation, and cross-functional coordination.

Qualifications include a Bachelor’s degree and 2+ years in related roles, plus strong written and verbal communication.