Remote Administrative Coordinator for HR & Onboarding

Federal Guardian LLC; United States; Remote; USD 32,000 - 37,000; Part time

Job summary

Federal Guardian LLC is seeking a dependable Administrative Coordinator to support our corporate operations. This part‑time, remote role focuses on onboarding, data entry, document management, and recurring reports.

The ideal candidate is organized, detail‑oriented, and capable of completing tasks accurately within Eastern Time business hours. Experience with MS 365 and confidential information handling is preferred, with government contracting experience a plus.

Qualifications

• Two or more years of administrative, HR support, onboarding, data-entry, or operations-support experience preferred.
• Availability during agreed-upon Eastern Time business hours.
• Strong attention to detail and accuracy.
• Ability to manage recurring tasks and deadlines.
• Clear and professional written communication.
• Proficiency with Microsoft 365, spreadsheets, shared documents, email, and online business systems.
• Ability to work independently and maintain productivity in a remote environment.
• Ability to appropriately handle confidential employee and company information.
• Experience in government contracting, compliance, credentialing, legal, or another regulated environment is helpful but not required.

Responsibilities

• Coordinate employee onboarding and offboarding documentation.
• Work with our management on routine HR administration.
• Enter and update employee, staffing, and administrative information.
• Maintain employee files, checklists, trackers, rosters, and shared records.
• Prepare and file recurring customer reports and administrative updates.
• Update company and customer portals.
• Monitor timekeeping completion and follow up on missing submissions.
• Draft routine professional emails and correspondence.
• Organize documents and maintain accurate electronic files.
• Escalate missing information, delays, or exceptions to the Director of Operations.
• Perform other closely related administrative duties as assigned.

Skills

Administrative experience

Remote work ability

Attention to detail

Communication skills

Microsoft 365 proficiency

Tools

Microsoft 365

Spreadsheets

Shared documents

Email systems

Online business systems

Job description

Federal Guardian LLC is seeking a dependable Administrative Coordinator to support our corporate operations. This part‑time, remote role focuses on onboarding, data entry, document management, and recurring reports.

The ideal candidate is organized, detail‑oriented, and capable of completing tasks accurately within Eastern Time business hours. Experience with MS 365 and confidential information handling is preferred, with government contracting experience a plus.