Administrative Coordinator — Part-Time, Remote

Federal Guardian LLC; United States; Remote; USD 32,000 - 37,000; Part time

Job summary

Federal Guardian LLC is seeking a dependable Administrative Coordinator to support our corporate operations. This part‑time, remote role focuses on onboarding, data entry, document management, and recurring reports.

The ideal candidate is organized, detail‑oriented, and capable of completing tasks accurately within Eastern Time business hours. Experience with MS 365 and confidential information handling is preferred, with government contracting experience a plus.

Qualifications

• Two or more years of administrative, HR support, onboarding, data-entry, or operations-support experience preferred.
• Availability during agreed-upon Eastern Time business hours.
• Strong attention to detail and accuracy.
• Ability to manage recurring tasks and deadlines.
• Clear and professional written communication.
• Proficiency with Microsoft 365, spreadsheets, shared documents, email, and online business systems.
• Ability to work independently and maintain productivity in a remote environment.
• Ability to appropriately handle confidential employee and company information.
• Experience in government contracting, compliance, credentialing, legal, or another regulated environment is helpful but not required.

Responsibilities

• Coordinate employee onboarding and offboarding documentation.
• Work with our management on routine HR administration.
• Enter and update employee, staffing, and administrative information.
• Maintain employee files, checklists, trackers, rosters, and shared records.
• Prepare and file recurring customer reports and administrative updates.
• Update company and customer portals.
• Monitor timekeeping completion and follow up on missing submissions.
• Draft routine professional emails and correspondence.
• Organize documents and maintain accurate electronic files.
• Escalate missing information, delays, or exceptions to the Director of Operations.
• Perform other closely related administrative duties as assigned.

Skills

Administrative experience

Remote work ability

Attention to detail

Communication skills

Microsoft 365 proficiency

Tools

Microsoft 365

Spreadsheets

Shared documents

Email systems

Online business systems

Job description

About Federal Guardian

Federal Guardian partners with federal agencies to deliver health and wellness solutions supporting U.S. Veterans, Service Members, public-sector employees, and their families.

We are seeking a dependable and detail-oriented Administrative Coordinator to support our corporate operations team. This is a long‑term, part‑time remote position focused on employee onboarding, data entry, document management, recurring reports, and general administrative coordination.

The right candidate is organized, responsive, comfortable with routine processes, and able to complete assigned work accurately and on time.

Responsibilities

• Coordinate employee onboarding and offboarding documentation.


• Work with our management on routine HR administration.


• Enter and update employee, staffing, and administrative information.


• Maintain employee files, checklists, trackers, rosters, and shared records.


• Prepare and file recurring customer reports and administrative updates.


• Update company and customer portals.


• Monitor timekeeping completion and follow up on missing submissions.


• Draft routine professional emails and correspondence.


• Organize documents and maintain accurate electronic files.


• Escalate missing information, delays, or exceptions to the Director of Operations.


• Perform other closely related administrative duties as assigned.

Qualifications

• Two or more years of administrative, HR support, onboarding, data‑entry, or operations‑support experience preferred.


• Availability during agreed‑upon Eastern Time business hours.


• Strong attention to detail and accuracy.


• Ability to manage recurring tasks and deadlines.


• Clear and professional written communication.


• Proficiency with Microsoft 365, spreadsheets, shared documents, email, and online business systems.


• Ability to work independently and maintain productivity in a remote environment.


• Ability to appropriately handle confidential employee and company information.


• Experience in government contracting, compliance, credentialing, legal, or another regulated environment is helpful but not required.

What Success Looks Like

• Assigned tasks are completed accurately and on time.


• Files, trackers, and employee records remain organized and current.


• Missing information is identified and escalated promptly.


• Work completion is clearly documented.


• Employees, customers, and business partners receive timely and professional communication.

Location: Remote — United States
Schedule: Approximately 15–20 hours per week during Eastern Time business hours
Compensation: $23–$27 per hour, based on experience
Employment Type: Part‑Time, W‑2, Hourly/Nonexempt
Reports To: Director of Operations

Additional Information

This position is expected to require approximately 15–20 hours per week. Hours may vary modestly based on onboarding activity and business needs.

Federal Guardian, LLC is a merit‑based employer and a tobacco‑free workplace. We are proud to be an Equal Opportunity Employer (Vet/Disabled). We make all employment decisions based solely on individual qualifications, technical skills, and performance. Every employee must understand, comply with, and attest to the security responsibilities and security controls unique to their position, as well as all applicable legal, regulatory, and contractual requirements, including the 2026 standards for merit‑based hiring and all internal policies and procedures.

*The listed salary range reflects Federal Guardian’s good‑faith estimate for this position at the time of posting. Final compensation will be based on job‑related, merit‑based factors, including experience, qualifications, licensure, demonstrated skills, role requirements, and budget.

**Employment, engagement, or assignment with Federal Guardian is contingent upon successful completion of a background check and may be subject to credentialing, security, drug screening, and other customer, contract, or legal requirements, as permitted by applicable law.