Remote Administrative Coordinator — Bids & Contracts

The Columbus Organization; Indiana (PA); On-site; USD 36,000 - 52,000; Full time

Job summary

The Columbus Organization is seeking an Administrative Assistant for a remote role based in Indiana. The position supports care coordination and various departments by handling clerical tasks and project work.

Responsibilities include mail handling, document preparation, inventory, and lease/insurance management. Strong communication, organization, and data skills are essential; occasional evenings and weekends may be required.

Qualifications

• Three years of secretarial or office clerical work experience.
• High school diploma or its equivalent can substitute for one year of the required work experience.
• Occasional evening and weekend work may be required as job duties demand.
• Must reside in Indiana.

Responsibilities

• Assist in coordination, control, and completion of special projects (e.g., business license renewals, Medicaid items, Intake Cases).
• Receives, sorts, scans, and distributes incoming office mail via email.
• General office duties: mail handling, faxing, Fed Ex, etc.
• Organizes and maintains inventory of office materials/supplies.
• Assist with handling, organizing, ordering, and managing Columbus certificates of insurance.
• Troubleshoot Columbus locations (office repairs, tickets).
• Developing form letters, reports, forms, schedules, records, and other documents.
• Protect privacy and security of information at all times.
• Assist with RFP reviews and updates in Salesforce; manage leases/agreements.

Skills

Communication

Organization

Problem-solving

Relationship building

Spelling/grammar

Typing

Office equipment

Data analysis

Education

High school diploma or equivalent

Tools

Salesforce

Job description

The Columbus Organization is seeking an Administrative Assistant for a remote role based in Indiana. The position supports care coordination and various departments by handling clerical tasks and project work.

Responsibilities include mail handling, document preparation, inventory, and lease/insurance management. Strong communication, organization, and data skills are essential; occasional evenings and weekends may be required.