Remote Administrative Coordinator

simera-talent; San Francisco (CA); Remote; USD 55,000 - 75,000; Full time

Job summary

Simera Talent is seeking a highly organized Administrative Coordinator to oversee daily operations, manage calendars, organize files, and coordinate information across multiple teams. This role rewards detail-oriented and proactive candidates who handle confidential information with discretion.

Based in San Francisco, this remote-friendly position supports onboarding, invoices, reports, and internal communications to keep business activities aligned.

Qualifications

• Excellent verbal and written communication with internal teams and external contacts.
• Strong organizational abilities to manage schedules, files, and records.
• Attention to detail and accuracy in documents and reports.
• Ability to manage multiple priorities and deadlines concurrently.
• Proactive problem solving and follow-up to close tasks.
• Proficient with Google Workspace or Microsoft Office and calendars.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, and spreadsheets.
• Monitor tasks and deadlines to ensure timely completion.
• Assist with onboarding and team coordination.
• Handle routine emails and inquiries and direct to appropriate person.
• Coordinate meetings, calls, events, and other activities.
• Assist with invoices, expense tracking, and purchase requests as needed.
• Maintain accurate records and confidential information.

Skills

Verbal and written communication

Organizational skills

Attention to detail

Time management

Multitasking

Problem solving

Documentation

Initiative

Discretion

Remote collaboration

Education

Tools

Google Workspace

Microsoft Office

Calendar management

Project management tools

Digital communication platforms

Job description

Simera Talent is seeking a highly organized Administrative Coordinator to oversee daily operations, manage calendars, organize files, and coordinate information across multiple teams. This role rewards detail-oriented and proactive candidates who handle confidential information with discretion.

Based in San Francisco, this remote-friendly position supports onboarding, invoices, reports, and internal communications to keep business activities aligned.