Remote Administrative Coordinator

simera-talent; San Francisco (CA); Remote; USD 55,000 - 75,000; Full time

Job summary

Simera is seeking an organized Administrative Assistant to support daily operations and ensure smooth workflow. The role involves coordinating calendars, organizing files, and handling correspondence with internal teams and external contacts.

The ideal candidate will be proactive, reliable, and capable of managing multiple tasks independently in a remote team setting. Strong communication, attention to detail, and proficiency with typical office software are essential.

Qualifications

• Excellent verbal and written communication is required.
• Strong organizational and time-management skills are essential.
• Excellent attention to detail and accuracy are a must.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Proficiency with Microsoft Office or Google Workspace.

Responsibilities

• Provide general administrative and operational support to the team.
• Manage calendars, schedules, meetings, and appointments.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, format, and update documents, reports, presentations, and spreadsheets.
• Respond to emails, messages, and routine inquiries in a timely and professional manner.
• Coordinate meetings, calls, and other team activities.
• Assist with data entry, document processing, and maintaining accurate records.
• Track deadlines, tasks, and follow-ups to ensure timely completion.
• Coordinate information and requests between internal teams and external contacts.
• Assist with travel arrangements, expenses, invoices, or other administrative tasks when required.
• Maintain confidentiality when handling company and business information.
• Identify administrative issues and help implement efficient solutions.
• Support managers and team members with day-to-day administrative needs.
• Follow company procedures and maintain organized and accurate administrative processes.

Skills

Communication

Organization

Attention to detail

Time management

MS Office/Google Workspace

Data entry

Independent work

Discretion

Tools

Microsoft Office

Google Workspace

Job description

Simera is seeking an organized Administrative Assistant to support daily operations and ensure smooth workflow. The role involves coordinating calendars, organizing files, and handling correspondence with internal teams and external contacts.

The ideal candidate will be proactive, reliable, and capable of managing multiple tasks independently in a remote team setting. Strong communication, attention to detail, and proficiency with typical office software are essential.