Remote Administrative Coordinator & Operations Specialist

simera-talent; San Francisco (CA); Remote; USD 55,000 - 75,000; Full time

Job summary

Simera Talent is seeking an organized and proactive Administrative Coordinator in San Francisco, CA. You will oversee daily administrative activities, manage calendars, and coordinate information across teams to ensure smooth operations.

The role requires strong communication, attention to detail, and the ability to handle multiple priorities while supporting onboarding and cross-team collaboration. Remote-friendly setup is considered for this position.

Qualifications

• Previous experience in administrative coordination or similar role.
• Strong multitasking and prioritization in fast-paced environments.
• Excellent written and verbal communication.
• Proficiency with Google Workspace or Microsoft Office.
• Ability to work with remote teams and multiple stakeholders.

Responsibilities

• Coordinate daily administrative activities and support operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files and records.
• Prepare and distribute reports, spreadsheets, and presentations.
• Monitor tasks and deadlines to ensure timely completion.
• Assist with onboarding and team coordination.
• Handle routine emails and inquiries and route them appropriately.
• Coordinate meetings, calls, events and other business activities.
• Assist with invoices, expense tracking, and purchase requests.
• Maintain confidentiality of sensitive information.
• Identify process gaps and suggest improvements.
• Support managers and teams with admin needs.
• Ensure procedures and policies are followed.

Skills

Organization

Coordination

Attention to detail

Time management

Communication

Documentation

Tools

Google Workspace

Microsoft Office

Job description

Simera Talent is seeking an organized and proactive Administrative Coordinator in San Francisco, CA. You will oversee daily administrative activities, manage calendars, and coordinate information across teams to ensure smooth operations.

The role requires strong communication, attention to detail, and the ability to handle multiple priorities while supporting onboarding and cross-team collaboration. Remote-friendly setup is considered for this position.