Remote Administrative & Client Support Specialist

WizeHire, Inc; San Diego (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

WizeHire, Inc. is seeking an Administrative Assistant to support a growing team in a fully remote role. The position emphasizes professional client communication, meticulous administrative tasks, and reliable assistance across recruiting-related activities.

You will manage CRM updates, schedule appointments, coordinate follow-ups, and help connect clients with the right team member. This role favors proactive, detail-oriented individuals who thrive in a remote environment.

Responsibilities

• 40% Client & Customer Support – Assisting with general inquiries, client communication, and helping connect individuals with the appropriate team member or resource.
• 30% Administrative & CRM Support – Maintaining client and prospect information, data entry, organizing records, and supporting day-to-day administrative needs.
• 20% Scheduling & Follow-Up – Coordinating appointments, sending reminders, scheduling virtual meetings, and assisting with client and prospect follow-ups.
• 10% Recruiting & Operational Support – Assisting with candidate scheduling, interview coordination, onboarding activities, and other operational needs.

Job description

WizeHire, Inc. is seeking an Administrative Assistant to support a growing team in a fully remote role. The position emphasizes professional client communication, meticulous administrative tasks, and reliable assistance across recruiting-related activities.

You will manage CRM updates, schedule appointments, coordinate follow-ups, and help connect clients with the right team member. This role favors proactive, detail-oriented individuals who thrive in a remote environment.