Remote Administrative Associate: Calendar & PM Support

Sales Match; Portland (OR); Remote; USD 49,000 - 65,000; Full time

Benefits offered by this job

Remote work

Onboarding & training

Regular check-ins

Skill development

Health coverage & leave

Job summary

Sales Match is seeking an Administrative Associate to support the admin team remotely from Oregon. The role involves handling calendar coordination, task tracking in Asana, and clear written updates. A 40-hour weekly commitment applies, with flexible days and shift times.

You will enter tasks, prepare meeting materials, and distribute summaries. The position emphasizes accuracy, timely follow-up, and discretion in handling internal information.

Qualifications

• High school diploma or equivalent.
• No experience required; related administrative assistance or meeting coordination experience preferred.
• Familiarity with scheduling tools and basic admin workflows.
• Ability to learn Asana and Word through guided practice.
• Strong written and verbal communication; concise updates.

Responsibilities

• Review incoming administrative requests from a shared inbox and task queue, identifying requester, action, due date, and missing details.
• Enter tasks into Asana with priorities, contacts, status, and next actions.
• Check meeting requests for purpose, availability, duration, and materials; propose times in Google Calendar.
• Send meeting invites, update changes, and share joining details and agendas.
• Prepare routine agendas, status reports, and meeting summaries using Word templates.
• Take clear meeting notes, capture decisions, and share summaries for review.
• Update internal contact lists and trackers, ensuring information completeness.
• Follow up on overdue details or responses and update task status.
• Escalate conflicts and scheduling issues with a concise explanation to the lead.
• Close completed tasks with complete notes and dependable follow-up.

Skills

Attention to detail

Clear written and verbal communication

Time management

Discretion with confidential info

Learning new tools

Remote work setup

Education

High school diploma or equivalent

Tools

Google Calendar

Asana

Microsoft Word

Job description

Sales Match is seeking an Administrative Associate to support the admin team remotely from Oregon. The role involves handling calendar coordination, task tracking in Asana, and clear written updates. A 40-hour weekly commitment applies, with flexible days and shift times.

You will enter tasks, prepare meeting materials, and distribute summaries. The position emphasizes accuracy, timely follow-up, and discretion in handling internal information.