Remote Administrative Assistant to Executives (USD, LATAM/Europe)

Veta Virtual Inc.; Puerto Rico; Remote; USD 33,000 - 61,000; Full time

Benefits offered by this job

Paid time off

Remote work

Growth opportunities

People-first culture

Job summary

Veta Virtual is seeking an Administrative/Executive Assistant to support a client in the US or Canada. This role is 100% remote, with competitive USD pay, focusing on proactive coordination, polished communications, and meticulous document management.

You will work directly with managers and teams across time zones, handling calendars, travel arrangements, reports, and meeting logistics while maintaining confidentiality and a calm, solution‑oriented approach in a fast‑paced environment.

Qualifications

• 2+ years of experience in an administrative, executive assistant, or virtual assistant role.
• Exceptional organization and time management with the ability to manage many priorities at once without dropping details.
• Excellent written and verbal communication in fluent, near-native English.
• A proactive mindset; you see what needs to get done and you make it happen.
• Proven discretion with confidential and sensitive information.
• Confidence with Google Workspace and Microsoft Office, and a quick learner of new tools.
• Comfort working in a fast-paced environment where priorities can change quickly.
• A reliable home office setup, including high-speed internet and a quiet workspace.
• Full-time availability aligned with US business hours.
• Must be based in LATAM or Europe.

Responsibilities

• Track projects, tasks, and deadlines with reminders and follow-ups.
• Draft, proofread, and send polished emails, memos, and updates.
• Prepare reports, presentations, and documents; keep information organized.
• Coordinate meeting logistics from start to finish, including agendas and notes.
• Coordinate with vendors, contractors, and external partners on behalf of the team.
• Keep digital files, spreadsheets, and databases clean and accessible.
• Manage calendars across time zones and schedule internal and external meetings.
• Support travel arrangements, event planning, and expense tracking as needed.
• Handle confidential business information with care and discretion.
• Solve small problems before they become big ones; stay calm in the storm.

Skills

Organization

Time management

English communication

Proactive mindset

Discretion

Calendar management

Email drafting

Remote work

Tools

Google Workspace

Microsoft Office

Job description

Veta Virtual is seeking an Administrative/Executive Assistant to support a client in the US or Canada. This role is 100% remote, with competitive USD pay, focusing on proactive coordination, polished communications, and meticulous document management.

You will work directly with managers and teams across time zones, handling calendars, travel arrangements, reports, and meeting logistics while maintaining confidentiality and a calm, solution‑oriented approach in a fast‑paced environment.