Remote Administrative Assistant to Engineering Executives

United States Digital Space LLC; United States; Remote; USD 101,000 - 165,000; Full time

Benefits offered by this job

Health coverage

Flexible Spending Wallets

Time off

ESPP

Job summary

United States Digital Space LLC is seeking an Administrative Assistant to support two Senior Executives on our Engineering Teams, handling calendars, travel planning, meetings, and events. You will partner with the Leadership Support Team and build strong workflows while leveraging AI tools to improve productivity and efficiency across the organization.

This remote-first company offers competitive benefits; visa sponsorship is not available.

Qualifications

• 2-4 years of relevant administrative experience.
• Ability to work independently and across teams.
• Experience at a fast-growing company with a dynamic environment.
• Proficient with Google Suite, Microsoft Office, Navan, and Zoom.
• Strong work ethic, confidentiality, and good judgment.
• Ability to handle conflicts professionally and offer thoughtful alternatives.

Responsibilities

• Support two Senior Executives with their respective administrative needs.
• Calendar management, including scheduling meetings and deconflicting existing meetings across multiple time zones.
• Meeting preparation such as agendas, slide decks, and attendee communications.
• Manage executive schedules to ensure time for tasks.
• Attend meetings to manage Zoom, track action items, and follow up with attendees.
• Coordinate team events and on-/off-site meetings.
• Coordinate priorities with the Administrative Assistant supporting the Product counterpart.
• Partner with the Leadership Support Team to meet wider company needs.
• Submit expense reports via Navan and coordinate travel; prepare documents in Google/Microsoft apps.
• Learn and apply AI tools to improve productivity and processes.
• Familiarity with engineering teams is a plus.

Skills

Google Suite

Microsoft Office

Zoom

Navan

Discretion/Confidentiality

Job description

United States Digital Space LLC is seeking an Administrative Assistant to support two Senior Executives on our Engineering Teams, handling calendars, travel planning, meetings, and events. You will partner with the Leadership Support Team and build strong workflows while leveraging AI tools to improve productivity and efficiency across the organization.

This remote-first company offers competitive benefits; visa sponsorship is not available.