Remote Administrative Assistant — Healthcare Scheduling

Surgery Care Affiliates; Alaska; Remote; USD 30,000 - 43,000; Full time

Job summary

SCA Health, part of Optum, seeks an Administrative Assistant for a remote role serving the Dallas–Fort Worth area. You will provide calendar management, logistics support, travel coordination, and document preparation to enable leaders and teams to operate efficiently.

Responsibilities include scheduling, meeting prep, expense processing, onboarding support, and ensuring timely communication across stakeholders. Travel up to 25% and a comprehensive benefits package are offered.

Qualifications

• 2-5 years of administrative, office, clerical, or related support experience with demonstrated ability to manage scheduling, logistics, documentation, expenses, travel coordination, and team support.
• Advanced skills in Microsoft Office Outlook, Word, Excel, and PowerPoint
• Must reside in the Dallas / Fort-Worth area
• Ability to manage multiple priorities and deliver high-quality work in a fast-paced environment

Responsibilities

• Provides support to multiple leaders by managing calendars, prioritizing competing requests, and ensuring day-to-day administrative operations.
• Coordinate calendars, schedule meetings, manage invitations, reserve rooms, and support meeting logistics.
• Prepare meeting materials, agendas, recap notes, action items, presentations, and other documents as requested.
• Arrange travel, prepare itineraries, process expense reports, purchase orders, invoices, and related administrative transactions.
• Support department meetings, team events, training sessions, offsites, and other logistics in partnership with leaders, EAs, and event teams.
• Screen, organize, and prioritize routine requests, escalating conflicts or issues when appropriate.
• Maintain accurate records, files, contact lists, templates, trackers, and shared resources.
• Coordinate department or team information flow and help ensure timely communication across stakeholders.
• Provide responsive support to leaders, teammates, and cross-functional partners with a service-oriented mindset.
• Assist with onboarding logistics, organizational navigation, and administrative support for new teammates.
• Provide backup or PTO coverage within the EA/AA community as needed.
• Follow established processes, policies, timekeeping expectations, travel guidelines, expense requirements, and confidentiality standards.
• Identify basic process improvements or efficiencies in day-to-day administrative work.
• Travel up to 25% to support department meetings, team events, training sessions, offsites, and other business-related activities.

Skills

Calendar management

Travel coordination

Meeting logistics

Document preparation

Communication

Education

Bachelor's Degree preferred

High school diploma required

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

SCA Health, part of Optum, seeks an Administrative Assistant for a remote role serving the Dallas–Fort Worth area. You will provide calendar management, logistics support, travel coordination, and document preparation to enable leaders and teams to operate efficiently.

Responsibilities include scheduling, meeting prep, expense processing, onboarding support, and ensuring timely communication across stakeholders. Travel up to 25% and a comprehensive benefits package are offered.