Administrative Assistant (Remote | Dallas-Fort Worth, TX)

SCA Health; Oregon; Hybrid; USD 30,000 - 43,000; Full time

Job summary

The Administrative Assistant at SCA Health will provide reliable administrative, logistical, and coordination support that enables leaders, teams, and departments to operate effectively. This role requires accurate execution of recurring tasks, responsive support, and strong organization across scheduling, meeting prep, travel, expenses, documentation, and team logistics.

You will manage calendars for multiple leaders, coordinate meetings and travel, prepare materials and reports, and maintain

Qualifications

• Bachelor’s Degree preferred.
• High school diploma required.
• 2–5 years of administrative, office, clerical, or related support experience.
• Advanced skills in Microsoft Office with strong organizational ability.

Responsibilities

• Provides support to leaders by managing calendars and prioritizing requests.
• Coordinate calendars, meetings, invitations, rooms, and logistics.
• Prepare meeting materials, agendas, recap notes, and presentations.
• Arrange travel, itineraries, and process expense reports.
• Support department meetings, events, and training sessions.
• Screen and prioritize routine requests, escalate as needed.
• Maintain records, files, templates, trackers, and shared resources.
• Coordinate information flow and ensure timely communication.
• Provide responsive, service-oriented support to stakeholders.
• Assist with onboarding logistics for new teammates.
• Travel up to 25% to support activities.

Skills

Organizational skills

Communication

Confidentiality

Prioritization

Education

Bachelor's degree preferred

High school diploma required

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Overview

***Must reside in the Dallas / Fort-Worth area*** At SCA Health, we believe health care is about people – the patients we serve, the physicians we support and the teammates who push us forward. Behind every successful facility, procedure or innovation is a team of 15,000+ professionals working together, learning from each other and living out the mission, vision and values that define our organization. As part of Optum, SCA Health is redefining specialty care by developing more accessible, patient-centered practice solutions for a network of more than 370 ambulatory surgical centers, over 400 specialty physician practice clinics and numerous labs and surgical hospitals. Our work spans a broad spectrum of services, all designed to support physicians, health systems and employers in delivering efficient, value-based care to patients without compromising quality or autonomy. What sets SCA Health apart isn’t just what we do, it’s how we do it. Each decision we make is rooted in seven core values: Clinical quality, Integrity, Service excellence, Teamwork, Accountability, Continuous improvement, Inclusion. Our values aren’t empty words – they inform our attitudes, actions and culture. At SCA Health, your work directly impacts patients, physicians and communities. Here, you’ll find opportunities to build your career alongside a team that values your expertise, invests in your success, and shares a common mission to care for patients, serve physicians and improve health care in America. At SCA Health, we offer a comprehensive benefits package to support your health, well-being, and financial future. Our offerings include medical, dental, and vision coverage, 401k plan with company match, paid time off, life and disability insurance, and more. Please visit why-sca, to learn more about our benefits. Your ideas should inspire change. If you join our team, they will.

Responsibilities

The Administrative Assistant provides reliable administrative, logistical, and coordination support that enables leaders, teams, and departments to operate effectively. This role is responsible for accurate execution of recurring administrative work, responsive support, strong organization, and consistent follow-through across scheduling, meeting preparation, travel coordination, expense processing, documentation, and team logistics.

• Provides support to multiple leaders by managing calendars, prioritizing competing requests, and ensuring day-to-day administrative operations.
• Coordinate calendars, schedule meetings, manage invitations, reserve rooms, and support meeting logistics.
• Prepare meeting materials, agendas, recap notes, action items, presentations, and other documents as requested.
• Arrange travel, prepare itineraries, process expense reports, purchase orders, invoices, and related administrative transactions.
• Support department meetings, team events, training sessions, offsites, and other logistics in partnership with leaders, EAs, and event teams.
• Screen, organize, and prioritize routine requests, escalating conflicts or issues when appropriate.
• Maintain accurate records, files, contact lists, templates, trackers, and shared resources.
• Coordinate department or team information flow and help ensure timely communication across stakeholders.
• Provide responsive support to leaders, teammates, and cross-functional partners with a service-oriented mindset.
• Assist with onboarding logistics, organizational navigation, and administrative support for new teammates.
• Provide backup or PTO coverage within the EA/AA community as needed.
• Follow established processes, policies, timekeeping expectations, travel guidelines, expense requirements, and confidentiality standards.
• Identify basic process improvements or efficiencies in day-to-day administrative work.
• Travel up to 25% to support department meetings, team events, training sessions, offsites, and other business-related activities.

Qualifications

• Bachelor’s Degree preferred
• High school diploma required
• 2-5 years of administrative, office, clerical, or related support experience with demonstrated ability to manage scheduling, logistics, documentation, expenses, travel coordination, and team support.
• Advanced skills in Microsoft Office Outlook, Word, Excel, and PowerPoint
• Demonstrated ability to main strong organization, accuracy, responsiveness, communication, confidentiality, and follow-through.
• Ability to manage multiple priorities and deliver high-quality work in a fast-paced environment
• Project management experience is a plus
• Healthcare experience is a plus
• USD $21.63/Hr.
• USD $31.25/Hr.