Remote Administrative Assistant - Entry Level

Workoo Technologies; Fresno (CA); Remote; USD 30,000 - 40,000; Full time

Job summary

A leading administrative services company in California is seeking a Remote Administrative Assistant at the entry level. This role involves managing visitor inquiries, handling phone calls, and assisting with filing tasks. Candidates should have a high school diploma and two years of clerical experience, along with skills in Microsoft Office and standard office practices. This position values strong organizational skills and the ability to communicate effectively across various stakeholders.

Qualifications

• Two years of clerical work experience required.
• Ability to communicate clearly with various stakeholders.
• Experience with recordkeeping and office practices is essential.

Responsibilities

• Receive visitors and direct them to appropriate personnel.
• Answer general phone lines and direct calls.
• Assist with filing and manage incoming mail.

Skills

Basic English and Arithmetic

Usage of standard office equipment

Problem solving

Organization and time management

Microsoft Office proficiency

Education

High school diploma (or GED equivalent)

Tools

Microsoft Office (Excel, Word, PowerPoint, Outlook)

Job description

Remote Administrative Assistant - Entry Level

About the job Remote Administrative Assistant - Entry Level

The Administrative Assistant receives visitors and directs them to the appropriate office/personnel for assistance. Answers the general phone line and directs phone calls as appropriate. Receives and date stamp incoming mail and other documents filed with Allied Global Marketing. Answers basic questions about an appeal from databases. Provides other assistance with filing as required.

Education: High school diploma (or GED equivalent).

Experience: Two (2) years of clerical work experience.

Knowledge, Skills & Abilities:

Knowledge of:

• Basic English and Arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division.
• General office practices, procedures, and equipment.
• Judicial policies, procedures, and forms.
• Standard business practices in record processing.
• Office equipment including, but not limited to, computers, telephones, copiers, scanners, fax machines, etc.
• Recordkeeping techniques.

Skill in:

• Usage of standard office equipment, computer equipment, and computer applications.
• The use of Microsoft Office products to include, but not limited to, Excel, Word, PowerPoint, Outlook, etc.
• Typing on a personal computer.
• Accuracy and attention to detail.
• Problem solving and managing priorities to meet critical deadlines while multitasking.
• Organization and time management.
• Basic English and Arithmetic.

Ability to:

• Work within time constraints, meet fixed deadlines, and demonstrate good organizational skills.
• Understand and carry out verbal and written instructions.
• Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other officials and personnel, both verbally and in writing.
• Use and maintain alphabetical and numerical filing systems.
• Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc.
• Understand and abide by departmental rules, regulations, and procedures.
• Maintain confidentiality.
• Accurately prepare and process a variety of reports and documents.
• Perform basic arithmetical calculations and computations accurately.

Allied Global Marketing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.