Remote Administrative Assistant 3 – ICOTS/Data Support

State of Washington; United States; Hybrid; USD 54,000 - 72,000; Full time

Benefits offered by this job

Remote/telework options

Paid vacation and holidays

Flexible scheduling

Job summary

Washington State Department of Corrections (DOC) is internally recruiting for an Administrative Assistant 3 in the Community Corrections Division. The role provides high-level administrative support to the Deputy Compact Administrator for the Interstate Compact Unit at HQ, with telework up to four days per week and required in-office presence as needed.

The position supports ICAOS operations, data entry, file management, and stakeholder communication, working hours 8:00 am–5:00 pm,

Qualifications

• High school diploma or GED required.
• Three years of clerical experience with keyboarding.
• Basic knowledge of Microsoft Word, Excel, and Access.

Responsibilities

• Provide confidential administrative, secretarial, and office management support.
• Enter and retrieve data from multiple database systems (OMNI, Odyssey, OnBase, WATCH, SharePoint, JABS).
• Manage a multi-line phone system and respond to inquiries from officials and stakeholders.
• Track and manage ICOTS/OMNI caseloads and processes; generate data, spreadsheets, and charts.
• Assist with ICAOS functions and training, and provide backup to unit staff.

Skills

Clerical experience

Microsoft Word

Microsoft Excel

Microsoft Access

Education

High school diploma or GED equivalent

Job description

Washington State Department of Corrections (DOC) is internally recruiting for an Administrative Assistant 3 in the Community Corrections Division. The role provides high-level administrative support to the Deputy Compact Administrator for the Interstate Compact Unit at HQ, with telework up to four days per week and required in-office presence as needed.

The position supports ICAOS operations, data entry, file management, and stakeholder communication, working hours 8:00 am–5:00 pm,