Office Assistant 3 - Bellingham

State of Washington; Bellingham (WA); On-site; USD 43,000 - 57,000; Full time

Job summary

State of Washington is seeking an Office Assistant 3 (OA3) in the Community Corrections Division, operating between the Mount Vernon and Bellingham field offices. The Bellingham location serves as the home office with duties including reception, file management, and complex clerical tasks for the AA3, CCS, and CCOs.

Work hours are Monday–Friday, 8:00 am to 5:00 pm, with state vehicle travel between sites. Qualified candidates will have a high school diploma or GED, at least six months of

Qualifications

• High school diploma or GED or equivalent.
• Six months of clerical experience including basic knowledge of Microsoft Office (Word, Outlook, Excel).
• Must possess and maintain an unrestricted driver’s license valid in Washington state.
• Desirable: Two years of clerical experience with basic proficiency in Word, Outlook, and Excel.

Responsibilities

• Greet and assist the public, visitors, and clients and refer to staff.
• Manage a multi-line phone system.
• Maintain and establish field and office files, records systems, and update materials.
• Database entry and retrieval in OMNI and OnBase.
• Compose, send, and respond to emails; use calendars and meeting requests.
• Process incoming/outgoing mail.
• Act as backup for other clerical positions in the unit.

Skills

Clerical experience

High school diploma or GED

Confidentiality

Communication

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Office Assistant 3 (OA3)

Community Corrections Division

Bellingham, WA

[DOC WFSE Monthly Salary Range 39: $3,849.00 to $5,124.00]

Interviews for this recruitment are expected to place on or around 10/20/2026.

DOC's mission is to improve public safety by positively changing lives.

Our agency is looking to fill a full-time, permanent Office Assistant (OA3) vacancy within the Community Corrections Division. This position will work between the Mount Vernon Field Office located at 205 W. Stewart Rd., Mount Vernon, and the Bellingham Field Office located at 1400 N. Forest Street, Bellingham, WA 98225. The Bellingham location will serve as this position's home office. Exact days for each location is to be determined, but the ability to operate a state owned vehicle is required for traveling between locations. Under general supervision by the Administrative Assistant 3 (AA3), this position performs file management and routine, advanced clerical support tasks for the AA3, Community Corrections Supervisor (CCS), and Community Corrections Officers (CCOs). Working independently, you will perform a variety of complex clerical projects and assignments and perform duties involved with working at the reception desk. Work hours: Monday-Friday, 8:00 am to 5:00 pm.

We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service - review, decide, and apply!

Provide office assistance/clerical and reception support to the Community Corrections Supervisor (CCS) and Community Corrections Officers (CCOs) for the Field Office assisting staff with paperwork, reports, schedules, and other day-to-day clerical work.

• Greet and assist the public, visitors, and clients and refer to the appropriate staff.
• Respond to inquiries by phone or in person requiring knowledge of DOC policy and procedures.
• Perform day-to-day duties such as prioritizing work; copy files, correspondences, and confidential documents to scan per requests for case reviews.
• Manage a multi-line phone system.
• Maintain and establish field and office files, records systems, and update a wide variety of office manuals and other reference materials.
• Database entry and retrieval from various systems, such as OMNI (Offender Management Network Information) and OnBase.
• Independently and timely compose, send, and respond to emails to answer questions or provide further information.
• Utilize email program functions such as calendars and meeting requests.
• Process incoming/outgoing mail.
• Act as backup for other clerical positions in the unit.

Other duties as assigned.

Required Qualifications

• High school diploma or GED equivalent.
• Six months of clerical experience that includes a basic knowledge of Microsoft Office programs to include Word, Outlook, and Excel.
• And must possess and maintain an unrestricted driver’s license valid in the state of Washington.

The successful candidate will possess the following skills and abilities:

• Maintain regular and reliable attendance.
• Must respect and maintain confidentiality.
• Ability to assist individuals with various criminal backgrounds.
• Ability to navigate internal databases and a variety of computer platforms and applications.
• Ability to proofread written material and identify and correct errors, grammar, and punctuation.
• Ability to communicate effectively and clearly to staff, supervised individuals, stakeholders, and the public.

Desirable Qualifications

• Two years of clerical experience that includes a basic level of proficiency and knowledge of Microsoft Word, Outlook, and Excel.

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

For more information about our