Remote Administrative Assistant

Easy Recruiter; Atlanta (GA); Remote; USD 42,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Health, dental, and vision insurance

Unlimited vacation days

$750 wellness stipend

$750 vacation stipend

Pre-tax commuter benefits

401k

FSA

Unlimited vacation

Wellness stipend

Vacation stipend

Job summary

A healthcare organization is seeking a Remote Administrative Assistant to provide vital support to their senior leadership team. The ideal candidate should have at least 3+ years of experience in a fast-paced environment and be proficient with the Google suite of products. Responsibilities include managing complex calendars, organizing events, and handling confidential information. The company offers competitive salary, numerous benefits including unlimited vacation days, and a positive work environment that embodies values of patient care and teamwork.

Qualifications

• At least 3+ years of experience as an administrative assistant supporting multiple leaders.
• Ability to produce polished and error-free work.
• Embody and work by company values: Patient First, Better Everyday, One Team.
• Strong time management and multitasking abilities

Responsibilities

• Organize and maintain complex calendars for leadership team members.
• Handle time-sensitive and confidential information appropriately.
• Support organization of offsites and team events.
• Back-up support for team members during PTO
• Support Workplace and Employee Experience projects
• Collaborate with EAs and AAs to ensure coverage for senior leadership
• Build systems and processes to increase executive efficiency

Skills

Google suite of products

Excellent verbal & written communication

Time management and multitasking

Detail-oriented

Positive and collaborative attitude

Tools

Google Suite

Job description

About the job Remote Administrative Assistant

The Administrative Assistant role at pivotal in providing day-to-day business and administrative support to senior leadership team. You will be a great fit for the Administrative Assistant role if you are prone to being ten steps ahead of your executives, meticulously detailed in your work and passionate about ensuring the executives you support have everything they need to focus on driving the business forward. Your positive attitude will be crucial at company events as you interface with other employees, board members and investors. Above all, you embody mission to serve more patients and give people access to the healthcare they need.

• Competitive salary and career development opportunities
• Health, dental, and vision insurance plans are provided to choose from (employee pays)
• Pre-tax commuter benefits, 401k, and FSA
• Unlimited vacation days and annual $750 wellness stipend (gym membership, equipment, mental health, etc.) and $750 vacation stipend.

What You Get To Do Every Day

• Organize and maintain complex calendars; prioritize and coordinate a high-volume and ever-changing schedule and priorities for a set of leadership team members
• Organize, prioritize, and appropriately handle time-sensitive, confidential information.
• Support organization of offsites and team events (selecting and booking event space, coordinating attendees, booking business travel, expense (T&E), and hotel accommodation setting up agenda and registering guests for leaders supported)
• Back-up support for team members while on planned PTO.
• Support with Workplace and Employee Experience projects as needed i.e. Project Management such as relocation of office, large on-site and offsite events, and company-wide culture-building initiatives
• Collaborate with other EAs and AAs to ensure coverage/access to senior and extended leadership teams are managed as one team
• Maximize executive efficiency by building out systems and processes for increased organization and unified workstreams

What You Bring To The Role

• At least 3+ years of experience as an administrative assistant supporting multiple leaders for a fast-paced and rapidly growing company
• Proficiency with Google suite of products (calendar, docs, sheets, slides)
• Excellent verbal & written communication: Nothing is ever lost in translation and no detail goes unnoticed when you work across the business. Produce polished and error-free work in all settings
• Ability to effectively manage up: Senior leaders both internally and externally trust you to deliver completely
• Supreme time management and multitasking ability: you know how to stay organized when there are 300 things going on at the same time, not only that, you like it!
• Embody and work by our company values: Patient First, Better Everyday, and One Team
• Positive, collaborative, and proactive attitude