Senior Executive Assistant

Viz; United States; Remote; USD 120,000 - 180,000; Full time

Benefits offered by this job

Work from home opportunities

Job summary

Viz is seeking a Senior Executive Assistant to support 3+ senior executives on a fast-moving leadership team. This remote role in the United States is strategic, protecting executives’ time, prioritizing commitments, and enabling the pace of a transforming company.

You will partner with other Executive Assistants and the People Team, own dynamic calendars, plan domestic and international travel, capture meeting notes, and drive AI-powered workflows to reduce manual work.

Qualifications

• 5+ years supporting 2+ C-level executives or VP, preferably in SaaS or healthcare.
• Strong G-Suite skills and professional written/verbal communication.
• Experience managing complex calendars, travel, and priorities across multiple executives.

Responsibilities

• Own complex, constantly changing calendars; make priority calls on time matters.
• Plan domestic and international travel, including hospital and partner visits.
• Join executive meetings, capture notes and action items, and follow up until closure.
• Track priorities, commitments, and deadlines across the business; surface risks early.
• Prepare materials using Google Suite; deliver on time and in good shape.
• Design and help run offsites, leadership meetings, and team events.

Skills

Calendar management

Travel planning

Executive support

Stakeholder coordination

Meeting facilitation

Notes & follow-up

AI workflow familiarity

G-Suite proficiency

Confidential handling

Written & verbal communication

Tools

G-Suite (Docs/Sheets/Slides)

Slack

Brex

Job description

• We are looking for a Senior Executive Assistant to support 3+ senior executives on a fast-moving leadership team, remote in the US. This is a strategic role, not just a calendar and travel management role. You will protect our executives’ time, keep their commitments on track, and help them operate at the pace of a company that is changing how it works
• Our executives work across the US and Israel and engage with the board, hospital leaders, and pharma partners. Success means they spend their time on the decisions only they can make, and nothing slips
• You will partner closely with the other Executive Assistants and the People Team
• Own complex, constantly changing calendars. Make priority calls on whose time matters most, not just where the open slots are
• Plan domestic and international travel, including trips to hospitals, partners, and life science customers
• Join your executive’s meetings, capture notes and action items live, and follow up until they close
• Track your executive’s priorities, commitments, and deadlines across the business. Surface what is at risk before it becomes a problem
• Assist your executive in preparing materials utilizing Google Suite: Docs, Sheets, Slides and other presentations, and memos delivered on time and in good shape
• Design and help run your executive’s offsites, leadership meetings, and team events that people remember
• Build AI-powered workflows that remove manual work for your executives, such as meeting summaries, briefs, and follow-up tracking. Share what works with the other EAs
• Keep a steady, trusted flow of correspondence, expenses, research, and logistics
• Handle confidential information with discretion, including sensitive people and business matters
• Back up other executives and support People Team initiatives as needed

Benefits

• Work from home opportunities

You care about the mission of getting patients faster, better careYou like working across time zones with a global teamYou’d rather build an AI workflow than repeat a manual taskYou use judgment and speak up. You push back on a calendar request when it doesn’t serve the exec’s prioritiesYou stay calm when priorities change in the middle of the dayYou earn trust quickly and keep itYou stay one step ahead and know what your executive needs before they askExperience working with global, remote teams. Flexible hours may be needed to cover US and Israel time zonesAI fluency in daily work. You use tools like Claude and ChatGPT to streamline workflows and keep learning as they evolve. This is how you operate, not a skill you plan to pick upSound judgment with confidential information5+ years supporting more than one C-level executive or VP, preferably in SaaS or healthcareStrong G-Suite skills. Slack and Brex experience preferredExcellent written and verbal communicationProven ability to manage complex calendars, travel, and priorities for multiple executives at onceExperience building or documenting workflows and automations for an executive teamExperience planning executive offsites and leadership events