Remote Admin Coordinator to CMO Office | Telehealth

ADP, Inc.; Maplewood (NJ); Hybrid; USD 55,000 - 90,000; Full time

Benefits offered by this job

Remote-friendly environment

Hybrid work arrangement

Collaborative team

Job summary

StationMD is seeking an experienced Administrative Coordinator to support the Chief Medical Officer and clinical leadership in a nationwide telehealth organization. The role focuses on high-level administrative and operational support, calendar management, and coordination of clinician workflows across multiple service lines.

The ideal candidate will be highly organized, detail-oriented, and able to work independently in a fast-paced, confidential environment.

Qualifications

• Minimum 3 years of progressively responsible administrative, executive support, healthcare operations, or project coordination experience.
• Experience supporting senior executives, physician leaders, or healthcare leadership is preferred.
• Experience working with physicians, clinicians, or other licensed healthcare professionals is preferred.
• Experience in telehealth, physician practice management, healthcare administration, or clinical operations is a plus.
• Strong proficiency with Microsoft Office suite (Outlook, Word, Excel, PowerPoint) and Zoom.

Responsibilities

• Manage and maintain the CMO’s calendar, including internal and external meetings and leadership meetings.
• Coordinate meetings involving the CMO, clinical leaders, clinicians, and external partners.
• Identify scheduling conflicts and assist with prioritization and follow-up.
• Draft, format, edit, and proofread emails, reports, and other documents.
• Maintain organized records of priorities, deadlines, and follow-ups.
• Support preparation of presentations and materials for meetings.
• Provide administrative support for special projects led by the CMO.
• Coordinate regular clinical leadership, quality, and other meetings; prepare agendas.
• Attend meetings and take accurate minutes; track attendance and action items.
• Coordinate clinician payroll information and workforce records; track PTO and time needs.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Discretion and confidentiality

Independent remote work

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Zoom

Job description

StationMD is seeking an experienced Administrative Coordinator to support the Chief Medical Officer and clinical leadership in a nationwide telehealth organization. The role focuses on high-level administrative and operational support, calendar management, and coordination of clinician workflows across multiple service lines.

The ideal candidate will be highly organized, detail-oriented, and able to work independently in a fast-paced, confidential environment.