Executive Administrator to the CMO - Telehealth

StationMD; Maplewood (NJ); Hybrid; USD 55,000 - 90,000; Full time

Job summary

StationMD is seeking an experienced Administrative Coordinator – Office of the Chief Medical Officer to provide high-level administrative and operational support to the CMO and clinical leadership team. This central role supports scheduling, meetings, clinician processes, quality activities, policies, communications, contracts, onboarding, and special projects.

The ideal candidate is highly organized, detail-oriented, responsive, and capable of managing multiple priorities in a fast-paced

Qualifications

• Minimum of 3 years of progressively responsible administrative, executive support, healthcare operations, or project coordination experience required.
• Experience supporting senior executives, physician leaders, or healthcare leadership strongly preferred.
• Experience working with physicians, advanced practice providers, nurses, psychologists, or other licensed healthcare professionals preferred.

Responsibilities

• Manage and maintain the CMO’s calendar, including internal meetings, external meetings, recurring leadership meetings, and other commitments.
• Coordinate meetings involving the CMO, clinical leaders, clinicians, corporate departments, clients, and outside organizations.
• Identify scheduling conflicts and proactively assist with prioritization and resolution.
• Assist the CMO with management and organization of email communications, including identifying items requiring attention and tracking items requiring follow-up.
• Draft, format, edit, and proofread emails, correspondence, reports, policies, presentations, and other documents.
• Maintain an organized system for tracking CMO priorities, outstanding requests, deadlines, and follow-up items.
• Assist with preparation of PowerPoint presentations and materials for clinical, executive, Board, client, and other meetings.
• Provide administrative support for special projects and initiatives led by the CMO.
• Schedule and coordinate clinical leadership, departmental, quality, and other recurring meetings.
• Prepare and distribute meeting agendas and supporting materials.

Skills

Executive support

Calendar management

Meeting coordination

Email & correspondence

Documentation & proofreading

Prioritization

Communication

confidentiality

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Zoom

Job description

StationMD is seeking an experienced Administrative Coordinator – Office of the Chief Medical Officer to provide high-level administrative and operational support to the CMO and clinical leadership team. This central role supports scheduling, meetings, clinician processes, quality activities, policies, communications, contracts, onboarding, and special projects.

The ideal candidate is highly organized, detail-oriented, responsive, and capable of managing multiple priorities in a fast-paced