Remote Accounts Payable Specialist: Streamline & Reconcile

Vantage Network; Washington (District of Columbia); Remote; USD 45,000 - 65,000; Full time

Job summary

Vantage Network is seeking a detail-oriented Accounts Payable Specialist to join remotely with rare in-person meetings in the DC area. You will collaborate with the Director of Accounting to process invoices, ensure accurate coding, and maintain AP records while contributing to system improvements.

The ideal candidate has AP experience, proficiency in QuickBooks and Excel, and the ability to work independently in a remote setting. Experience with Bill4Time and accounting software is a plus.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, or a related field preferred.
• Proven experience in accounts payable, bookkeeping, or a related accounting role.
• Proficiency in QuickBooks and Microsoft Excel.
• Experience with accounting and billing software preferred.
• Highly organized and able to manage multiple priorities and deadlines in a fast-paced environment.
• Demonstrated ability to work independently and maintain accountability in a remote environment.
• Strong interpersonal and communication skills, with a professional and collaborative approach.
• Experience developing or refining accounting processes and procedures is a plus.

Responsibilities

• Manage and process vendor invoices with accuracy, proper coding, and timely payments using Bill4Time and related systems.
• Reconcile accounts payable transactions and resolve discrepancies promptly.
• Maintain accurate and organized vendor files, payment records, and supporting documentation.
• Prepare and process weekly check runs, wire transfers, and ACH payments.
• Monitor and reconcile company credit card transactions and statements.
• Respond to vendor inquiries professionally and ensure timely resolution of issues.
• Collaborate with internal teams to verify invoice approvals and supporting documentation.
• Assist with month-end and year-end closing activities, including AP subledger reconciliations.
• Contribute to the development and documentation of standardized AP procedures to improve efficiency and accuracy.

Skills

Proficiency in QuickBooks

Excel

Microsoft Office

Remote work experience

Strong communication

Education

Associate or Bachelor’s degree in accounting, finance, or related field

Tools

Bill4Time

QuickBooks

Job description

Vantage Network is seeking a detail-oriented Accounts Payable Specialist to join remotely with rare in-person meetings in the DC area. You will collaborate with the Director of Accounting to process invoices, ensure accurate coding, and maintain AP records while contributing to system improvements.

The ideal candidate has AP experience, proficiency in QuickBooks and Excel, and the ability to work independently in a remote setting. Experience with Bill4Time and accounting software is a plus.