Remote Accounts Payable Specialist

OpenKrill; United States; Remote; USD 36,000 - 48,000; Full time

Job summary

OpenKrill is seeking an Accounts Payable Assistant to join our finance team in a fully remote role from the Philippines. You will handle high-volume invoice processing, vendor inquiries, statement reconciliation, and support payment runs on Tue and Fri as needed.

The ideal candidate has 1–2 years in AP or related roles, strong attention to detail, proficiency in Excel, and solid communication skills to coordinate with vendors and internal teams.

Qualifications

• 1-2 years of experience in accounts payable, invoice processing, or a related finance or accounting role.
• Strong attention to detail and demonstrated accuracy in high-volume data entry or transaction processing.
• Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.
• Strong written and verbal communication skills for handling vendor and internal inquiries.
• Basic understanding of invoice matching, payment terms, due dates, and discrepancy resolution.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Ability to learn accounting systems and internal procedures quickly.
• Reliable internet connection and a suitable home office setup for remote work.

Responsibilities

• Accounts Payable Inbox Management: Monitor and organize the AP email inbox, respond to inquiries, and route requests to the appropriate team members.
• Invoice Processing: Enter, review, and verify vendor invoices for accuracy, completeness, proper coding, and supporting documentation.
• Payment Run Support: Assist with Tuesday and Friday payment runs by reviewing outstanding invoices, verifying due dates, identifying applicable discounts, and ensuring eligible invoices are selected for payment.
• Vendor Statement Reconciliation: Request and review monthly vendor statements, compare them against internal records, and investigate outstanding balances or discrepancies.
• Discrepancy Resolution: Investigate differences between purchase orders, vendor invoices, and statements, coordinating with vendors and internal teams to resolve issues.
• Vendor Communication: Respond professionally and accurately to vendor inquiries regarding invoices, payment status, and account discrepancies.
• Cross-Functional Coordination: Communicate regularly with AP associates and sales team members to ensure timely follow-ups and accurate information sharing.
• Documentation and Recordkeeping: Maintain organized, accurate, and up-to-date accounts payable records.

Skills

Attention to detail

Time management

Communication skills

Excel

Office software

Education

Associate or Bachelor degree

Tools

NetSuite

ERP system

Job description

OpenKrill is seeking an Accounts Payable Assistant to join our finance team in a fully remote role from the Philippines. You will handle high-volume invoice processing, vendor inquiries, statement reconciliation, and support payment runs on Tue and Fri as needed.

The ideal candidate has 1–2 years in AP or related roles, strong attention to detail, proficiency in Excel, and solid communication skills to coordinate with vendors and internal teams.