Accounts Payable Specialist (Remote)

RecruiterForge; United States; Remote; USD 55,000 - 75,000; Full time

Benefits offered by this job

Healthcare contributions

Company stock options

Flexible time off

Remote home office setup allowance

Job summary

RecruiterForge is seeking an experienced Accounts Payable professional to support payments across multiple international entities. You will manage invoices, maintain vendor data, and contribute to the close process.

Strong analytical skills and attention to detail are essential as you troubleshoot discrepancies and optimize AP operations. Ideal candidates hold a Bachelor's degree in Finance or Accounting with 3–4 years of AP experience, and proficiency in Google Sheets and Excel.

Qualifications

• Bachelor's degree in Finance, Accounting, or related field.
• 3–4 years experience in accounts payable, finance, or accounting.
• Proficiency in Google Sheets and Excel.
• Strong understanding of accounting principles and financial reporting.
• Analytical, detail-oriented, and able to troubleshoot independently.
• Able to communicate clearly with vendors and internal teams.

Responsibilities

• Manage the AP inbox and process invoices within 24 business hours of receipt.
• Serve as the primary internal and external contact for AP matters.
• Enter, classify, code, and verify vendor invoices across multiple international entities.
• Onboard vendors and maintain W-9s, addresses, banking details, and payment terms.
• Investigate discrepancies and escalate issues as needed.
• Monitor AP activity to identify trends and opportunities for improvement.
• Reconcile the AP ledger and related accounts; ensure proper recording of bills and payments.
• Assist with year-end 1099 preparation and VAT reclaim processes.
• Document process changes to maintain continuity and compliance.

Skills

Accounts payable

Excel

Google Sheets

Financial analysis

Attention to detail

Independent problem solving

Education

Bachelor's degree in Finance or Accounting

Tools

Bill.com

Expensify

Ramp

FloQast

NetSuite

Job description

Support accounts payable operations across multiple international entities, ensuring accurate invoice coding, timely payments, and complete reconciliations. This position involves independently resolving discrepancies, maintaining vendor information, supporting accounting close activities, and improving AP processes.

Daily responsibilities

• Manage the AP inbox, entering or acting on invoices within 24 business hours of receipt and keeping the inbox clear daily except during heavy close periods.
• Serve as the primary internal and external contact for accounts payable matters.
• Enter, classify, code, and verify vendor invoices in AP and procurement systems across multiple international entities.
• Onboard vendors and maintain accurate W9 forms, addresses, banking details, and payment terms.
• Investigate and resolve discrepancies independently, escalating issues when necessary.
• Monitor AP activity to identify trends, bottlenecks, and opportunities for improvement.
• Review work before submission, correct errors, and check prior work for similar issues.
• Communicate proactively with spend owners and vendors, including early updates on roadblocks.
• Document process changes and exceptions to maintain continuity.
• Reconcile the AP ledger and related accounts to ensure bills and payments are properly recorded.
• Own W9 collection and assist with year-end 1099 preparation and submission.
• Support quarterly VAT reclaims for subsidiaries, internal and external audits, and the rollout of systems affecting accounts payable.

What you'll need

• Bachelor's degree in Finance, Accounting, or a related field.
• 3-4 years of experience in accounts payable, finance, or accounting.
• Proficiency in Google Sheets and Excel.
• Strong understanding of accounting principles, financial analysis, and reporting.
• Strong analytical and problem‑solving skills with close attention to detail.
• Ability to troubleshoot independently, ask clarifying questions, and propose solutions.
• Consistent follow‑through, accountability, and independent review of work before submission.
• Interest in learning, collaborating with others, and improving established processes.

Preferred experience

• Experience at a cloud software company.
• Experience with Bill.com, Expensify, Ramp, FloQast, Omnea, and NetSuite.
• Employer contributions toward healthcare.
• Company stock options for every new team member.
• Flexible time off in the United States.
• $500 home office setup allowance for remote employees.