Remote Accounting & Operations Assistant | Invoicing

Northwest Media Collective, Inc; Washington; Remote; USD 34,000 - 55,000; Part time

Benefits offered by this job

Flexible scheduling

Direct work with leadership

Job summary

Northwest Media Collective is seeking a part-time Accounting & Operations Assistant to manage the monthly QuickBooks cycle, client invoicing, and tax filings, working directly with the Director of Operations. This independent contractor role emphasizes deadline-driven work, client communication, and adaptive use of AI tools.

The position offers flexible scheduling within Pacific or Central hours, with responsibilities including billing, tax filings for Washington, and day-to-day client account

Qualifications

• Hands-on QuickBooks Online experience with sales receipts, deposits, undeposited funds, and bank feed categorization
• Working understanding of multi-state sales tax, or the ability to learn it quickly with support
• Excellent written communication; this is a client-facing position
• Comfort using AI tools in daily work
• Ability to independently manage recurring monthly deadlines
• Availability during Pacific or Central business hours

Responsibilities

• Enter Stripe sales receipts in QuickBooks Online and build the matching deposits, with sales tax allocated by state
• Apply incoming check and ACH payments against open invoices
• Categorize transactions across company bank and card accounts
• File the monthly Washington B&O and sales tax return
• Invoice project phases against signed statements of work
• Prepare client block time reports and the invoices that accompany them
• Submit invoices into a client procurement portal
• Send reminders on overdue invoices and escalate those needing a decision
• Work in a shared inbox, maintain an established label system
• Answer routine client emails, including invoice copies, payment method updates, and plan questions
• Schedule meetings across multiple team calendars and send calendar invites
• Set up billing for new clients in Stripe and QuickBooks
• Pull time reports from EverHour and work day-to-day in ClickUp

Skills

QuickBooks Online

Sales tax

Written communication

AI tools

Deadline management

Client communication

Education

No degree required

Tools

Stripe

ClickUp

Airtable

EverHour

Ariba

Coupa

Job description

Northwest Media Collective is seeking a part-time Accounting & Operations Assistant to manage the monthly QuickBooks cycle, client invoicing, and tax filings, working directly with the Director of Operations. This independent contractor role emphasizes deadline-driven work, client communication, and adaptive use of AI tools.

The position offers flexible scheduling within Pacific or Central hours, with responsibilities including billing, tax filings for Washington, and day-to-day client account