Remote 401(k) Operations Specialist

Guidant Financial; Grand Rapids (MI); Remote; USD 32,000 - 34,000; Full time

Benefits offered by this job

ESOP culture

Health benefits

3 weeks PTO + 11 holidays

WFH equipment provided

401k match

Career development

Job summary

Guidant Financial in the United States is seeking a Retirement Plan Operations Specialist for a fully remote role. You will learn to administer, test, and report on 401(k) plans, starting with document review and progressing to basic plan administration.

You will review client submissions, keep clients updated, and help prepare year-end filings including IRS Form 5500. The position offers remote work from home with strong growth and ESOP-focused culture.

Qualifications

• Experience with document review and transaction processing as daily job responsibilities.
• 1 to 5 years of adjacent back-office financial operations experience in one or more of the following areas: benefits administration, money movement and wires, insurance claims processing, tax prep processing, loan or mortgage document processing, or compliance or quality-control support.
• Proficiency in using Microsoft Excel, Word, and Outlook.
• Direct retirement-plan operations experience, including 401(k) or IRA administration, recordkeeping, distributions and rollovers, compliance testing, or 5500 or year-end reporting, is preferred.
• Experience with reconciliation as a daily job responsibility is preferred.
• Associate's or bachelor's degree in a related field such as business or finance, or equivalent work experience, is preferred.
• Basic knowledge of 401(k) plan structure, ROBS, and IRS/DOL regulations is preferred.

Responsibilities

• Work with clients to obtain information to prepare the annual reporting.
• Review documents submitted by clients for completeness and accuracy.
• Reconcile plans with only rollovers and plan stock using Excel and administration software.
• Utilize administration software to complete 401(k) testing and reporting.
• Make outgoing reminder calls and send emails to clients during the plan year reporting process.
• Prepare required 401(k) plan government filings, including the IRS Form 5500, using filing software.
• Educate clients regarding the administration of their 401(k) plan and 401(k) plan documents.
• Share knowledge and explain complex topics simply.

Skills

Document review

Reconciliation

Back-office operations

Communication skills

Education

Associate's or bachelor's degree in business or finance

Tools

Microsoft Excel

Word

Outlook

Job description

Guidant Financial in the United States is seeking a Retirement Plan Operations Specialist for a fully remote role. You will learn to administer, test, and report on 401(k) plans, starting with document review and progressing to basic plan administration.

You will review client submissions, keep clients updated, and help prepare year-end filings including IRS Form 5500. The position offers remote work from home with strong growth and ESOP-focused culture.