Registrar Assistant: Student Records & FERPA

Sul Ross State University; California (MO); On-site; USD 43,000 - 58,000; Full time

Job summary

Sul Ross State University in Alpine seeks an Associate Registrar to support student records, registration, and reporting. You will ensure FERPA compliance, process grades and transcripts, and assist with class scheduling and dual credit registration.

The role requires strong record-keeping, data entry, and professional communication skills, with activities including event support and confidential handling of student information.

Qualifications

• Three years of experience in an office environment requiring record keeping and privacy of information.
• Established minimal data entry and/or typing skills.
• Ability to communicate in a professional manner with a variety of internal and external groups, orally and in writing.
• Preferred: three years in recruiting, admissions, or student records at post-secondary level.
• Preferred: experience with Ellucian Banner ERP.

Responsibilities

• Provide adequate communication and client services to individuals seeking assistance.
• Assist with special events related to the registration and orientation of students and commencement.
• Support in preparation of correspondence, timely filing of student records, and research of former student records.
• Assist in all activities associated with the registration of undergraduate and graduate students.
• Assist with processing of final grades, posting and updating transcripts, and determining academic progress.
• Explain FERPA requirements and maintain confidentiality of student information.
• Ensure security of student records and access to the student information system.
• Assist with ad hoc and standing reports to THECB; ensure data integrity.
• Interpret policies; provide information on procedures to faculty and students.
• Maintain and update course information; ensure alignment with catalog and THECB approvals.
• Prepare and maintain class schedules; coordinate with Campus Activities for space.
• Process exceptions to degree requirements in the degree audit system.
• Assist with maintenance of the student information system and test patches.
• Prepare and maintain student educational records per retention schedule.
• Coordinate registration of dual credit students.
• Maintain personal safety and safety of others; follow safe work practices.
• Perform additional duties as assigned by the University Registrar.

Skills

Record keeping

Privacy of information

Data entry

Oral and written communication

Tools

Ellucian Banner

Job description

Sul Ross State University in Alpine seeks an Associate Registrar to support student records, registration, and reporting. You will ensure FERPA compliance, process grades and transcripts, and assist with class scheduling and dual credit registration.

The role requires strong record-keeping, data entry, and professional communication skills, with activities including event support and confidential handling of student information.