Graduation & Degree Progress Coordinator

Sul Ross State University; Alpine (TX); On-site; USD 52,000 - 72,000; Full time

Job summary

Sul Ross State University is seeking a Registrar professional to manage graduation processing, degree audits, and related registration activities on the Alpine campus. The role requires safeguarding FERPA standards and ensuring accurate student records across electronic and physical files.

The incumbent will coordinate commencement, communicate with advisors and students, and maintain DegreeWorks operations while supporting admissions and records tasks.

Qualifications

• Bachelor’s degree required.
• Must have experience with a personal computer.
• Must have experience in a higher education setting, enrollment management, records and registration, student services, or related field.
• Any qualifications to be considered in lieu of stated minimums require prior approval of the Human Resources Director.
• Master’s degree preferred.
• Experience with Ellucian Banner, DegreeWorks, DegreeWorks scribe, degree audits, and transfer articulation preferred.

Responsibilities

• Maintain FERPA confidentiality and protect student records.
• Safeguard access to the student information system and files (electronic and hard copy).
• Provide quality communication and client services to individuals seeking assistance.
• Assist with commencement exercises and related events outside normal hours.
• Support preparation of graduation records and research for former students.
• Oversee graduation applications, degree awards, and official lists.
• Maintain DegreeWorks requirements and annual plan updates; adjust as needed.
• Process changes of curriculum/major in the student information system (Alpine).
• Review DegreeWorks audits and apply adjustments when needed.
• Perform degree audits for graduation and communicate substitutions as required.
• Provide graduation reports to the Provost/President’s office.
• Assist Registrar in determining graduation eligibility and preparing official lists (Alpine Campus).
• Collaborate with faculty/deans on graduation approvals/reviews.
• Submit diploma reports to the appropriate office for printing.
• Verify degrees and update National Student Clearinghouse.
• Provide preliminary graduation lists to academic deans ahead of deadlines.
• Communicate with students about the graduation process and commencement details.
• Coordinate with offices to plan and organize commencement exercises.
• Cross-train to assist with undergraduate and graduate registration and withdrawal processing.
• Other duties as assigned by University Registrar; position is Security Sensitive.
• Prioritize personal and public safety at all times.

Skills

Higher education experience

Enrollment management

Education

Bachelor’s degree

Master’s degree

Tools

Ellucian Banner

DegreeWorks

DegreeWorks scribe

Degree audits

Transfer articulation

Job description

Sul Ross State University is seeking a Registrar professional to manage graduation processing, degree audits, and related registration activities on the Alpine campus. The role requires safeguarding FERPA standards and ensuring accurate student records across electronic and physical files.

The incumbent will coordinate commencement, communicate with advisors and students, and maintain DegreeWorks operations while supporting admissions and records tasks.