Associate Registrar-Alpine

Sul Ross State University; Alpine (TX); On-site; USD 45,000 - 55,000; Full time

Job summary

Sul Ross State University in Alpine, TX, seeks an Associate Registrar to manage undergraduate and graduate records, support student registration, and ensure FERPA compliance. The role involves processing grades, updating transcripts, and generating reports while maintaining strict data privacy.

The ideal candidate will hold a Bachelor’s degree with at least three years of records experience, strong data entry skills, and the ability to communicate professionally with diverse groups.

Qualifications

• Bachelor’s degree is required.
• Three years of office experience with records and privacy responsibilities.
• Data entry and typing skills are required.
• Ability to communicate professionally with internal and external groups, in writing and orally.

Responsibilities

• Provide effective communication and client services to students and staff seeking assistance.
• Assist with registration for undergraduate and graduate students.
• Process final grades and update transcripts while ensuring FERPA compliance.
• Support the preparation of correspondence and timely filing of student records.
• Prepare ad hoc and standing reports and maintain data integrity in the student information system.
• Coordinate dual credit registration activities and maintain privacy of student data.
• Uphold safety and confidentiality standards and perform other duties as assigned by the University Registrar.

Skills

Communication skills

Data entry

Education

Bachelor’s degree

Master’s degree (preferred)

Tools

Ellucian Banner

Job description

Job Title:

Associate Registrar-Alpine

Location:

Alpine

Department:

Records & Registration

Job No.:

999713

Posting Date:

09/22/2026

Until Filled:

Yes

Salary:

$50,000 Annual

Required:

• Bachelor’s degree.


• Three years of experience in an office environment requiring record keeping and privacy of information.


• Established minimal data entry and/or typing skills.


• Ability to communicate in a professional manner with a variety of internal and external groups, orally and in writing.

Any qualifications to be considered in lieu of stated minimums require the prior approval of the Human Resources Director.

Preferred:

• Master’s degree.


• Minimum of three years of experience working in recruiting, admissions, or student records at the post-secondary level.


• Experience with an ERP (Ellucian Banner).

Primary Responsibilities:

Essential:

1. Provide adequate communication and client services to individuals seeking assistance.


2. Assist with special events (after normal business hours) related to the registration and orientation of students and commencement exercises.


3. Provide support in the preparation of correspondence, timely filing of student records, and the research of former student records.


4. Assist in all activities associated with the registration of undergraduate and graduate students.


5. Assist with the processing of final grades, posting and updating of grade information to transcripts, and determination of satisfactory academic progress of undergraduate and graduate students.


6. Display a clear understanding of the requirements of the Family Education Rights and Privacy Act (FERPA) of 1974, as amended, regarding the privacy of student records and general information. Maintain the confidentiality of all conversations, incidents, and information processed and maintained by the University. Be capable of explaining the basic elements of FERPA to the public, students, faculty, and staff.


7. Ensure the security of student records by safeguarding access to the student information system and all student files, both electronic and hard copy.

Specific Responsibilities:

1. Assist the University Registrar in the preparation of ad hoc and standing reports to the Texas Higher Education Coordinating Board (THECB); ensure the integrity of data for said reports.


2. Interpret and provide individual faculty and students with information on policies and procedures established by the University, Board of Regents, or state and federal agencies.


3. Update course and curriculum information in the student information system as necessary to reflect changes approved by the University, Board of Regents, and the THECB. Ensure that course information stored in the student information system is in agreement with the published University catalog.


4. Prepare and maintain the class schedule for each semester; review proposed course offerings to ensure approval by the THECB. Coordinate with Campus Activities to maintain a repository of classes and scheduled events in academic spaces.


5. Process approved exceptions to degree requirements in the degree audit system; ensure appropriate coding of courses.


6. Assist with the maintenance of the student information system; test new patches and upgrades as directed by the University Registrar.


7. Prepare and maintain student educational records as required by the records retention schedule.


8. Coordinate all activities associated with the registration of dual credit students.


9. Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.


10. Other duties as assigned by the University Registrar.

Any qualifications to be considered in lieu of stated minimums require the prior approval of the Human Resources Director.

Key Competencies:

• Organize and perform tasks in an orderly and accurate manner according to established policies and procedures.


• Ability to use basic stress and conflict management skills.

Security Sensitive:

This position is classified as Security-Sensitive and is thereby subject to the provisions of Texas Education Code §51.215 and Texas Government Code §411.094, which authorize employers to obtain and review criminal history record information for applicants.

Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.

Other Information:

Texas Law requires a 60 day waiting period before new state employees are eligible to enroll in health insurance.

An Equal Opportunity/Affirmative Action Employer

It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.

Notice of Availability of the Annual Security & Fire Safety Report

The Annual Security & Fire Safety Report is available online at https://srinfo.sulross.edu/udps/. The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years. A paper copy of the report will be provided upon request. If you would like to receive a paper copy, you can contact the Office of Student Life, located on the Alpine Campus in the Morgan University Center, Room 211 or you can request that a copy be mailed to you by calling 432-837-8424 or emailing [e-mail].

About SRSU:

Our campuses span a fascinating part of Texas—Alpine, in the heart of the beautiful Big Bend area, and Del Rio, Eagle Pass and Uvalde along the vibrant, bicultural Texas/Mexico border.

What you’ve heard is true – there is something very special about the areas we serve in our great State, and Sul Ross State University is vital to the continued growth and progress of our students and the communities we serve.

Sul Ross State provides students with the education they need to translate their passions into a fulfilling career. This life-changing experience has a multi-generational impact, transforming the lives of our students, their families and positively impacting the communities in which they reside. We value learning and strive to provide high quality education in a welcoming, supportive environment. We take pride in the fact that we serve a diverse population including many first‑generation college students as well as non‑traditional students, international students, student‑athletes and graduate students.

From teaching, coaching and law enforcement, to science, ranch management and the Fine Arts, SRSU offers more than 60 undergraduate and graduate degree programs. Known as the Frontier University of Texas, Sul Ross encourages each student to explore their own frontiers and to exceed their educational, personal and professional goals.

For more information about how we’re strategizing for the future, I invite you to visit www.sulross.edu.