Registrar

Keiser University; Florida; On-site; USD 42,000 - 64,000; Full time

Job summary

Keiser University is seeking a Registrar to build and schedule academic programs and services at the campus level, and to maintain all student transcripts and academic records. The role requires collaboration with the Dean and all departments, accurate maintenance of files, and proactive management of scheduling, enrollment verification, and graduation audits to ensure timely and compliant records.

This position also supports new student orientation and pre-registration and may serve as a

Qualifications

• Bachelor's degree in a related field.
• Academic experience in registrar/records management preferred.

Responsibilities

• Build and maintain student course/program schedules for the campus.
• Verify student transcripts and admissions documentation.
• Maintain accurate paper and electronic student files and official documentation.
• Create course sections in the student database using campus program wheel.
• Create and maintain student schedules using campus programs and online campus wheel; monitor audit sheets.
• Pull start date reports and identify new enrollments for scheduling.
• Reschedule students due to failed courses, program changes, or status changes.
• Pull grade reports and status reports to identify continuing students needing rescheduling.
• Enter placement scores, transfer credits, and other data driving scheduling decisions.
• Answer phone, email and in-person inquiries; filing and general office duties.
• Serve as back-up to the Registrar by cross-training on essential duties.
• Process enrollment verification, official transcripts, graduation audits, transcript requests, and status changes.
• Assist in new student orientation and pre-registration.

Education

Bachelor's degree

Job description

The Registrar builds and schedules the academic programs and educational services delivered at the campus level. The Registrar also maintains all student transcripts and academic records. To meet this end, the Registrar must work closely with the Dean and all other departments within the University. This is accomplished through:

• Building and maintaining student course/program schedules for the campus
• Verifying student transcripts and admissions documentation
• Maintaining accurate paper and electronic student files and official documentation
• Creating course sections in the student database using local campus program wheel
• Creating and maintaining student schedules using local campus and online campus program wheel; monitors audit sheets for updates
• Working independently to pull start date reports, identify new enrollments for scheduling, fulfill scheduling requests made by individual students
• Re-schedule current students who require schedule changes due to failed courses, interruption of studies, change of program, change of status
• Working independently to pull grade reports, change of status reports, drop reports, etc. to identify continuing students requiring re-scheduling
• Enters into the student record placement scores, transfer credits, and other student data which drive scheduling decisions
• Shares general office duties including answering telephone, email and in-person inquiries, filing, etc.
• Serve as a back-up to the Registrar, by cross training on Registrar essential duties and fulfilling them as needed
• Additional functions include processing enrollment verification, pursuing and validating official High School transcripts, completing graduation audits, processing transcript requests, processing status changes, running reports as requested
• Assist in new student orientation and pre-registration for continuing students.
• Maintain and track all student files to ensure proper documentation and signatures are present.

Registrar must have a Bachelor's degree and have academic experience.

• 2+ years of experience as a registrar/academic experience