Assistant Vice President, Registrar

New College of Florida; Sarasota (FL); On-site; USD 110,000 - 150,000; Full time

Job summary

New College of Florida seeks an Assistant Vice President, Registrar to lead the Registrar's Office, ensure accurate student records, and coordinate with Admissions, Financial Aid, and Institutional Research.

Responsibilities include directing staff, overseeing student evaluation and course management systems, and ensuring compliance with FERPA and applicable regulations while delivering excellent service to faculty and students.

Qualifications

• Bachelor’s degree required; 10 years progressive enrollment services experience.
• Master’s degree preferred.
• Demonstrated, progressive experience with Registrar's duties.

Responsibilities

• Lead and direct staff in producing transcripts and maintaining official records.
• Oversee student evaluation and course management systems; ensure data accuracy for reporting.
• Ensure compliance with FERPA, state/federal laws, and college regulations; support reporting to external bodies.
• Provide excellent customer service to faculty and students regarding student records and SIS requests.
• Collaborate with Registrar, Admissions, Financial Aid, and Institutional Research to meet reporting requirements.
• Coordinate cross-registration activities and catalog content; supervise major Registrar Office functions.

Skills

Leadership

Staff supervision

Data accuracy

Policy interpretation

Communication

Customer service

Education

Bachelor’s degree from an accredited institution

Master’s degree preferred

Tools

Course Request System

Student Information System

Job description

The Asst VP, Registrar serves on the VP’s leadership team and promotes collaboration within and between the Office of Admissions and Financial Aid and the Office of the Registrar, assisting the VP with full integration of policies, procedures, and programs of the Offices.

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The Asst VP, Registrar leads and directs staff in producing accurate transcripts; and in the organization, maintenance, and preservation of all official academic records and documents of the students and courses of New College of Florida.

The Asst VP, Registrar carries primary responsibility for the College's student evaluation and course management systems, and the Registrar is an active primary user of these systems. The Registrar leads and directs staff in ensuring accuracy of data with regard to student records and related topics; and delivering that data efficiently to the Office of Institutional Research and Assessment and external constituencies (e.g., U.S. Departments of Education and Veterans Affairs, National Student Clearinghouse, Department of Homeland Security). The Registrar assists the Offices of Institutional Research and Assessment and Admissions and Financial Aid with meeting government-mandated reporting requirements.

The Asst VP, Registrar leads and directs staff in providing excellent customer service to faculty and students, ensuring efficient and professional handling of their requests with regard to student records and with regard to the student information system.

The Asst VP, Registrar leverages key registration-related points of contact with students to assist them in ultimate progress to graduation (e.g., actively soliciting submission of forms and use of the Course Request System) and conducts exit interviews with withdrawing students to gather data for retention planning. The Asst VP, Registrar collaborates with the Dean of Studies, with faculty, and with other offices regarding students who fail to file forms on time to encourage completion and gather data for predicting enrollment. The Asst VP, Registrar is responsible for interpreting policy, ensuring that Office of the Asst VP, Registrar procedures and practices support the College's mission and goals; the Asst VP Registrar ensures that these procedures and practices are also consistent with federal and state law, the Florida Administrative Code, Florida Board of Governors Regulations, and NCF Board of Trustees Regulations, in addition to meeting the standards of best practice as defined by national professional associations, such as AACRAO, related to records management, registration, and higher education research practices.

The Asst VP, Registrar is responsible for developing, implementing, monitoring, and supervising the major functions of the Office of the Registrar, which include: 1) maintaining student records (registration; receipt of academic records and information; assignment of transfer credit; design and maintenance of the student evaluation system; accurate recording of assessments; determining the academic standing of students and course of action for students out of status; determination of changes to residency for current and returning students; degree audits; formal issuance of diplomas; commencement planning and participation; and generation of transcripts, 2) course record management (coordination of course records; and creation and implementation of the course schedule/offerings), and 3) reporting and communication (fulfilling state and federal reporting requirements; enrollment and graduation verification; release of student information in accordance with FERPA, Florida statute, and College regulations; production of academic and registration calendars; communication with faculty regarding registration and assessment requirements; communication with other members and units of the College community regarding student record and course record issues; tracking and reporting student information for financial aid reporting, including determination of last date of attendance for students who withdraw; and preparation of ad hoc reports).

The Registrar or a designee will serve as the New College C4 Cross-Registration Consortium Coordinator and assists with the editing of appropriate content of the undergraduate and graduate catalogs.

Other duties as assigned

,Bachelor’s degree from an accredited institution in an appropriate area of specialization or 10 years of demonstrated, progressive experience in enrollment services.

,Master's degree preferred.

,Demonstrated, progressive experience with Registrar's duties.