School Registrar

Excelsior Prep Charter School; Florida; Sur place; USD 38 000 - 52 000; Plein temps

Avantages offerts par ce poste

401K

Insurance

PTO

Paid Holidays

Résumé du poste

Excelsior Prep Charter School is seeking a School Registrar to help ensure the efficient daily operation of the front office and accurate management of student registration, records, enrollment, and related functions.

You will interact professionally with students, families, staff, and the community, maintaining confidentiality and compliance with school, district, state, and legal requirements.

Qualifications

• Experience in school office operations or records management is preferred.
• Ability to learn student information systems and school technology platforms.
• Strong organizational skills and ability to manage multiple priorities.

Responsabilités

• Support the Principal and leadership with clerical and operational tasks.
• Manage student registration, enrollment, withdrawals, transfers, and records requests.
• Maintain confidential student cumulative records and attendance data.
• Verify documentation for enrollment and admission requirements.
• Transmit and receive student records with appropriate parties.
• Enter and audit data in the student information system.
• Assist with attendance reporting, scheduling support, and reports.
• Prepare routine correspondence and maintain front office files.
• Coordinate with families and outside agencies on registration matters.
• Support state reporting, audits, and enrollment periods.

Connaissances

Administrative support

Data entry

Recordkeeping

Customer service

Attention to detail

Communication skills

Formation

High school diploma or equivalent

Associate degree or higher preferred

Outils

Student information systems

MS Office / Google Workspace

Description du poste

This position serves as a key member of the school's administrative team and is responsible for supporting the efficient daily operation of the front office and the accurate management of student registration, records, enrollment, and related office functions. The School Registrar is expected to provide professional, courteous, and timely service to students, families, staff, and community members while helping ensure that office systems, student information, and school records are maintained accurately, confidentially, and in compliance with school, district, state, and applicable legal requirements.

Benefits

• 401K
• Insurance
• PTO
• Paid Holidays

Requirements

• Support the Principal and school leadership with clerical, organizational, and operational tasks necessary for the efficient functioning of the school office.
• Manage student registration, enrollment, withdrawals, transfers, and records requests in accordance with school procedures and applicable requirements.
• Maintain accurate and confidential student cumulative records, enrollment documents, attendance-related records, and other required student data.
• Verify and collect required documentation for enrollment, residency, immunization, and other student admission or registration requirements.
• Request, receive, review, organize, and transmit student records to and from other schools, agencies, or authorized parties as appropriate.
• Enter, update, monitor, and audit data in the school's student information system and other assigned platforms to ensure accuracy and compliance.
• Assist with attendance reporting, student information verification, scheduling support, record maintenance, and preparation of reports as assigned.
• Prepare routine correspondence, forms, notices, reports, and office communications in a timely and professional manner.
• Maintain front office files, and general administrative systems to support daily operations.
• Coordinate with staff, families, and outside agencies regarding registration matters, student records, and other office-related needs.
• Support school events, state reporting preparation, audits, compliance reviews, and enrollment periods as directed.
• Handle sensitive information with a high level of discretion, professionalism, and confidentiality.
• Assist with training or guidance for office procedures and help ensure consistent implementation of school processes.
• Perform related duties and other responsibilities as assigned by the principal or designee.

Minimum Qualifications

• High school diploma or equivalent required; associate degree or higher preferred.
• Experience in school office operations, student registration, records management, administrative support, or a related field preferred.
• Demonstrated proficiency with computers, data entry, word processing, spreadsheets, email, and standard office software.
• Ability to learn and effectively use student information systems and other school-based technology platforms.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced school environment.
• Strong oral and written communication skills and the ability to interact effectively with students, families, staff, and community members.
• Ability to exercise sound judgment, maintain confidentiality, and follow applicable policies, procedures, and legal requirements.
• Any background screening, training, certification, or employment eligibility requirements required by law, authorizer, or school policy.

Knowledge, Skills, and Abilities

• Knowledge of general office practices, recordkeeping procedures, and customer service principles.
• Knowledge of student records procedures, enrollment documentation, and confidentiality expectations in a school setting.
• Ability to communicate clearly, professionally, and respectfully with diverse stakeholders.
• Ability to organize and maintain accurate records and documentation.
• Ability to work independently, meet deadlines, solve routine problems, and follow through on assigned tasks.
• Ability to adapt to changing school needs and shifting priorities throughout the year.
• Ability to support a welcoming, orderly, and service-oriented school office environment.