Registrar - Alt Ed

Douglas County School District; Town of Sun Prairie (WI); On-site; USD 25,000 - 40,000; Part time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

HSA

FSA

Life insurance

Disability insurance

401(k) / 403(b)

457 plan

Job summary

Douglas County School District is seeking a part-time Registrar - Alt Ed to manage enrollments, withdrawals, and records at Meadow View Elementary. You will ensure accurate SIS data, coordinate with district teams, and support master scheduling and transcript processing.

The role emphasizes confidentiality, customer service, and collaboration with guardians and school staff. 20 hours weekly, on-site at Meadow View Elementary.

Qualifications

• High School or Equivalent (Required).

Responsibilities

• Cooperate with district departments on guardianship, home study, homeless students, Special Education, and foreign and exchange students, to ensure full access to services for all students.
• Schedule new and transferring students into classes and/or change student schedules based on sound judgment identifying needs of the student and as requested from Administrators, Counselors, special education staff or other appropriate school personnel.
• Pull courses from the course master in Infinite Campus to prepare for student course registration requests, build sections, assign teachers to courses, analyze conflicts, roster students into sections (and roster changes) to ensure that each student has been successfully scheduled into classes for the new school year and for the Summer School/Enrichment session(s).
• Collaborate with District Departments and Charter schools for Open Enrollment, Administrative Transfer, and Open Enrollment Two; manage all dual enrollments for students participating in unique district programs.
• Inventory student cumulative files for current, graduated & withdrawn students, and other data as needed. Produce honor rolls, post grades, open the grading window, and perform grade validations. Verify availability of grades/transcripts in the parent portal. Purge, prepare, and scan student records into the Districts Universal Content Management system to comply with Colorado State Archive requirements. Fulfill transcript/records requests and Confirmation of Enrollment and Attendance in a timely and efficient manner in order to meet statutory compliance.
• Prepare, monitor, and process Express Check-In, ensuring validation of student enrollment, demographic, household, emergency contact information and the collection of student fees associated with the students’ schedules. Coordinate the building check-in day for student pictures, student IDs, etc.
• Direct and train student office workers, interns, peer counselors, volunteers, etc. to perform routine office functions, ensure confidentiality, professional behavior, and maintain discipline.
• Assist and train teachers, staff and administration in Ad Hoc report creation in the Student Information System. Create Help Desk requests for additional rights, discrepancies, concerns, changes, and errors within or to the Student Information System.
• Perform other related duties as assigned or requested.
• Complete successful student registration (and/or transfer) by obtaining and verifying authenticity of required registration documentation; enter student data accurately into the District’s Student Information System (SIS) according to protocol; maintain the accuracy of student data through the District’s Exception Reports; provide data for compliance reports.

Job description

Job Posting Title:

Registrar - Alt Ed

Job Description:

Primary point of contact for enrollments/withdrawals of students in compliance with applicable state and federal laws and District policies and procedures. Coordinates student enrollment, registration, permanent files and the information systems processes. Supervises the collection and reporting of all official academic records. Responsible for the administration, coordination, and communication of the student and course registration process and Master Schedule. Develops and promotes good community relations among various community and school clientele. Essential Physical Requirements: Occasional lifting five (5) to forty (40) pounds. Frequent sitting. Moderate bending, stooping, walking, standing, kneeling, squatting, and reaching.

Responsibilities:

— Cooperate with district departments on guardianship, home study, homeless students, Special Education, and foreign and exchange students, to ensure full access to services for all students.

— Schedule new and transferring students into classes and/or change student schedules based on sound judgment identifying needs of the student and as requested from Administrators, Counselors, special education staff or other appropriate school personnel.

— Pull courses from the course master in Infinite Campus to prepare for student course registration requests, build sections, assign teachers to courses, analyze conflicts, roster students into sections (and roster changes) to ensure that each student has been successfully scheduled into classes for the new school year and for the Summer School/Enrichment session(s).

— Collaborate with District Departments and Charter schools for Open Enrollment, Administrative Transfer, and Open Enrollment Two; manage all dual enrollments for students participating in unique district programs.

— Inventory student cumulative files for current, graduated & withdrawn students, and other data as needed. Produce honor rolls, post grades, open the grading window, and perform grade validations. Verify availability of grades/transcripts in the parent portal. Purge, prepare, and scan student records into the Districts Universal Content Management system to comply with Colorado State Archive requirements. Fulfill transcript/records requests and Confirmation of Enrollment and Attendance in a timely and efficient manner in order to meet statutory compliance.

— Prepare, monitor, and process Express Check-In, ensuring validation of student enrollment, demographic, household, emergency contact information and the collection of student fees associated with the students’ schedules. Coordinate the building check-in day for student pictures, student IDs, etc.

— Direct and train student office workers, interns, peer counselors, volunteers, etc. to perform routine office functions, ensure confidentiality, professional behavior, and maintain discipline.

— Assist and train teachers, staff and administration in Ad Hoc report creation in the Student Information System. Create Help Desk requests for additional rights, discrepancies, concerns, changes, and errors within or to the Student Information System.

— Perform other related duties as assigned or requested.

— Complete successful student registration (and/or transfer) by obtaining and verifying authenticity of required registration documentation; enter student data accurately into the District’s Student Information System (SIS) according to protocol; maintain the accuracy of student data through the District’s Exception Reports; provide data for compliance reports.

Education:

High School or Equivalent (Required)

Position Type:

Regular

Primary Location:

Meadow View Elementary

One Year Only (Yes or No):

No

Scheduled Hours Per Week:

20

FTE:

0.50

Approx Scheduled Days Per Year:

185 Work Days

• (260 days indicatesa year-round position. Time off [or Off-Track Days] are thengranted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)

Minimum Hire Rate:

$18.46 USD Hourly

Maximum Hire Rate:

$23.80 USD Hourly

Full Salary Range:

$18.46 USD - $29.14 USD Hourly

• All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.

Benefits:

This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.

Time Off Plans:

This position is eligible for paid sick and personal time.

This position will be open until filled, but will not be open past:

February 3, 2027