Registrar

Malcolm X College; Chicago (IL); On-site; USD 42,000 - 66,000; Full time

Job summary

Malcolm X College seeks a Registrar to manage student academic records and oversee registration on-site in Chicago, IL. Responsibilities include recording grades, transcripts, and degree completion, and coordinating scheduling with college policies in mind.

Collaborate with Admissions, Financial Aid, Academic Affairs, and Student Services to guide students through enrollment and completion while ensuring FERPA compliance and data confidentiality. A commitment to equity and diversity is essential.

Qualifications

• Experience with student information systems, records management, and database administration in a higher education environment.
• Strong organizational, analytical, and problem-solving skills, with attention to accuracy and detail.
• Knowledge of FERPA and other regulations governing student privacy and academic records.
• Ability to communicate clearly and professionally with students, faculty, staff, and external stakeholders.
• Demonstrated commitment to equity, inclusion, and serving a diverse student population.
• Proficiency in office productivity software (such as word processing, spreadsheets, and email) and comfort learning new technology tools.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing institutional needs.
• Associate or bachelor’s degree in education, administration, business, or a related field; prior registrar or enrollment services experience is preferred.

Responsibilities

• Oversee course registration, add/drop classes, and ensure accurate recording of grades, transcripts, and degree completion.
• Coordinate term scheduling, maintain the academic calendar, and apply college policies related to enrollment and academic standing.
• Collaborate with Admissions, Financial Aid, Academic Affairs, and Student Services to support students through enrollment and completion.
• Ensure compliance with relevant regulations and accreditation standards, safeguard confidential data, and help develop and refine procedures to improve efficiency and service quality.

Skills

Student records management

FERPA knowledge

Communication skills

Analytical thinking

Attention to detail

Education

Associate or bachelor’s degree in education, administration, business, or related field

Tools

Student Information Systems (SIS)

Database management

Job description

Company Description

Malcolm X College is a public higher education institution located at 1900 W. Van Buren Street in Chicago, Illinois. As part of the City Colleges of Chicago system, the college serves a diverse urban student population and offers a range of academic and workforce programs. The campus is committed to accessible, student-centered education and supporting learners as they prepare for careers or further study. Employees join a mission-driven environment focused on equity, community engagement, and student success.

Role Description

The Registrar is a full-time, on-site role based at Malcolm X College in Chicago, IL, responsible for managing and maintaining student academic records and registration processes. Day-to-day tasks include overseeing course registration, adding and dropping classes, and ensuring accurate recording of grades, transcripts, and degree completion. The Registrar coordinates term scheduling, maintains the academic calendar, and applies college policies related to enrollment, residency, and academic standing. This role collaborates closely with departments such as Admissions, Financial Aid, Academic Affairs, and Student Services to support students through the enrollment and completion process. The Registrar also ensures compliance with relevant regulations and accreditation standards, safeguards confidential data, and helps develop and refine procedures that improve efficiency and service quality.

Qualifications

• Experience with student information systems, records management, and database administration in a higher education environment.
• Strong organizational, analytical, and problem-solving skills, with attention to accuracy and detail.
• Knowledge of FERPA and other regulations governing student privacy and academic records.
• Ability to communicate clearly and professionally with students, faculty, staff, and external stakeholders.
• Demonstrated commitment to equity, inclusion, and serving a diverse student population.
• Proficiency in office productivity software (such as word processing, spreadsheets, and email) and comfort learning new technology tools.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing institutional needs.
• Associate or bachelor’s degree in education, administration, business, or a related field; prior registrar or enrollment services experience is preferred.