Registrar

Fulton County Schools; Atlanta (GA); On-site; USD 35,000 - 50,000; Full time

Job summary

Fulton County Schools is seeking a Registrar responsible for managing student registration and related information. The role involves maintaining the school information management system, processing enrollment forms, and ensuring compliance with educational standards. Ideal candidates will have a high school diploma and at least three years of clerical experience, along with strong communication and organizational skills.

Qualifications

• Minimum of 3 years clerical/administrative experience required.
• Proficient in Microsoft Office and educational websites.
• Ability to handle confidential information.

Responsibilities

• Responsible for registering students and managing student information.
• Processes forms for new student enrollment and maintains records.
• Communicates with parents and students regarding registration.

Skills

Proficient in Microsoft Office

Excellent communication skills

Ability to handle confidential information

Collaboration skills

Education

High School Diploma or GED equivalent

Job description

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Summary

The Registrar is responsible for registering students and managing a wide variety of student and curriculum information. The work involves responsibility for the day-to-day maintenance and operation of the school information management system utilized for student registration, scheduling, curriculum planning, grade reporting and related activities.

• Processes required forms and information to enroll new students and discusses the process with students and parents
• Prepares documentation and drafts correspondence pertaining to registration requirements and procedures.
• Completes all withdrawal paperwork for exiting students, including getting transfer grades from teachers and collecting textbooks
• Communicates with previous schools, for incoming students, to get all relevant educational records, including following up with families in regards to immunization, birth certificate, and social security records
• Distributes all prospective schedules prior to the beginning of each semester (for student/parent review)
• Corresponds, via email and phone, in regards to all possible schedule changes
• Reviews schedule change request forms, as approved by the Counselor, and makes appropriate changes
• Communicates with counselors/special education case managers in regards to possible schedule changes if questions arise regarding graduation requirements
• Enters records of incoming students to conform with District standards and works with data clerk to make sure they are input correctly
• Manages and submits, both via mail and electronically, transcripts and other requested records as authorized and prepares related correspondence
• Communicates with parents and students in regard to Affidavits of Residence; Collects and maintains Affidavits of Residence
• Helps maintain permanent records; Applies test score labels to test cards in student permanent records
• Participates in professional development regarding record keeping and curriculum for international students
• Receives and transfers middle school permanent records to high school permanent records, per FCS policy.
• Prepares various lists and reports in regard to student ranking, grade averages, graduation, reassignments etc.
• Prepares graduation and rank in class lists and transcripts; Prepares Federal, State, County, and other special statistical reports.
• Reviews students' immunization forms to verify adherence to governmental requirements.
• Reviews student records and registration information to determine attendance boundaries, immigration and immunization status.
• Collects and prepares data for Federal, State and District reports.
• Responds to inquiries involving registration, foreign student registration, and student records
• Participates in professional development regarding curriculum, graduation requirements ,or other issues related to scheduling
• Participates in professional development regarding record keeping and curriculum for international students
• Performs other duties as assigned by the appropriate administrator
  
  

Category: School Based Clerical

Job Function: Clerical

Department: Roswell High

Summary

The Registrar is responsible for registering students and managing a wide variety of student and curriculum information. The work involves responsibility for the day-to-day maintenance and operation of the school information management system utilized for student registration, scheduling, curriculum planning, grade reporting and related activities.

Essential Duties

• Processes required forms and information to enroll new students and discusses the process with students and parents
• Prepares documentation and drafts correspondence pertaining to registration requirements and procedures.
• Completes all withdrawal paperwork for exiting students, including getting transfer grades from teachers and collecting textbooks
• Communicates with previous schools, for incoming students, to get all relevant educational records, including following up with families in regards to immunization, birth certificate, and social security records
• Distributes all prospective schedules prior to the beginning of each semester (for student/parent review)
• Corresponds, via email and phone, in regards to all possible schedule changes
• Reviews schedule change request forms, as approved by the Counselor, and makes appropriate changes
• Communicates with counselors/special education case managers in regards to possible schedule changes if questions arise regarding graduation requirements
• Enters records of incoming students to conform with District standards and works with data clerk to make sure they are input correctly
• Manages and submits, both via mail and electronically, transcripts and other requested records as authorized and prepares related correspondence
• Communicates with parents and students in regard to Affidavits of Residence; Collects and maintains Affidavits of Residence
• Helps maintain permanent records; Applies test score labels to test cards in student permanent records
• Participates in professional development regarding record keeping and curriculum for international students
• Receives and transfers middle school permanent records to high school permanent records, per FCS policy.
• Prepares various lists and reports in regard to student ranking, grade averages, graduation, reassignments etc.
• Prepares graduation and rank in class lists and transcripts; Prepares Federal, State, County, and other special statistical reports.
• Reviews students' immunization forms to verify adherence to governmental requirements.
• Reviews student records and registration information to determine attendance boundaries, immigration and immunization status.
• Collects and prepares data for Federal, State and District reports.
• Responds to inquiries involving registration, foreign student registration, and student records
• Participates in professional development regarding curriculum, graduation requirements ,or other issues related to scheduling
• Participates in professional development regarding record keeping and curriculum for international students
• Performs other duties as assigned by the appropriate administrator
  
  

Required Education

High School Diploma or GED equivalent

Certification/Licensure

None required

Experience Qualifications

Minimum of 3 years clerical/administrative experience required

Knowledge/Skills/Abilities

• Proficient in Microsoft Office
• Proficient in navigation of educational websites
• Proven ability to handle confidential information
• Must be able to collaborate effectively with District and school personnel, the general public, and work with diverse groups of people
• Excellent communication skills both written and verbal
  
  

Working Conditions

• Normal office environment
  
  

Physical Demands

• Routine physical activities of sitting, standing, and walking
• May have to lift up to 10 lbs
  
  

Posting ID: 32230

It is the policy of the Fulton County School System not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity, or service. If you wish to make a complaint or request accommodation or modification due to discrimination in any program, activity, or service, contact Compliance Coordinator Gonzalo LaCava, 6201 Powers Ferry Rd, NW, Atlanta, Georgia 30339, or phone [phone].TTY 1-800-255-0135.

Nearest Major Market: Atlanta

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Health Care Provider

• Industries

  Education Administration Programs

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