Regional Staffing & Scheduling Specialist (Contingent)

Kaiser Permanente; Oregon; On-site; USD 65,000 - 90,000; Full time

Job summary

Kaiser Permanente in Oregon is seeking a Staffing Office Specialist to oversee scheduling for contingent staff, onboarding, transfers, and terminations while ensuring compliance with Kaiser policies and applicable laws. The role focuses on aligning staffing with patient care needs and coordinating workforce resources across regions.

The specialist will manage onboarding orientation, access control, and ongoing scheduling accuracy, serving as the primary contact for contingent workers and vendor

Qualifications

• Minimum two years of staffing office/scheduling or payroll/timekeeping experience.
• Proficiency with Microsoft Office 365 and scheduling/payroll systems preferred.

Responsibilities

• Review open and upcoming scheduling periods to meet targets and adjust accordingly.
• Coordinate 48-hour regional workforce distribution with designated leaders using department data.
• Document all staffing changes accurately in scheduling systems and related reports.
• Interpret contracts, Kaiser policies, and state/federal laws regarding scheduling and pay practices.

Skills

Communication

Prioritization

Multitasking

Decision-making under pressure

Education

Two years college or equivalent staffing office/scheduling experience

Tools

Microsoft Office 365

Scheduling systems

Payroll/timekeeping systems

Job description

Kaiser Permanente in Oregon is seeking a Staffing Office Specialist to oversee scheduling for contingent staff, onboarding, transfers, and terminations while ensuring compliance with Kaiser policies and applicable laws. The role focuses on aligning staffing with patient care needs and coordinating workforce resources across regions.

The specialist will manage onboarding orientation, access control, and ongoing scheduling accuracy, serving as the primary contact for contingent workers and vendor