Staffing Specialist

Asante; Medford (OR); On-site; USD 29,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Tuition reimbursement

Life insurance

Disability coverage

Employee assistance programs

Job summary

Asante is seeking a Staffing Specialist to provide staffing and scheduling support for inpatient and clinical units on the 1st shift. You will ensure appropriate coverage based on census, acuity, and skill mix while maintaining compliance with hospital policies and collective bargaining agreements.

The role requires precise timekeeping, attendance documentation, and timely electronic timecard adjustments to ensure correct pay and cost allocation.

Qualifications

• 3 years customer service experience in a fast-paced environment.
• Knowledge of Microsoft Office suite and scheduling systems.

Responsibilities

• Provide staffing and scheduling support for inpatient and clinical units.
• Communicate with nursing leadership to identify staffing gaps and adjust in real time.
• Document attendance and timekeeping, ensure accurate payroll allocation and cost center charges.

Skills

Customer service

Microsoft Office

Scheduling systems

Education

High school diploma or equivalent

Associates degree

Tools

Scheduling software

Job description

Description

Additional Position Details:FTE: 1.000000 | Full Time | 1st Shift - Days/0400-1430 (4 am - 2:30 pm)

Starting Wage:$21.19-$29.15 per hour, depending on experience

Position Summary

The Staffing Specialist provides high-level staffing and scheduling support for designated inpatient and clinical units, ensuring appropriate staffing coverage based on census, acuity, skill mix, and staffing matrices. This position delivers concierge-level service by proactively communicating with nursing leadership and staff to identify and resolve staffing gaps, adjusting in real time as needed, and maintaining compliance with collective bargaining agreements and hospital staffing policies. This role requires excellent critical thinking, attention to detail, and independent decision-making while balancing patient safety, employee competencies, labor contract requirements, and financial considerations. Must accurately document and track employee attendance and coding within the timekeeping system for leadership referral. Responsible for making electronic timecard adjustments to ensure the employee is paid correctly, and that hours are charged to the correct department cost center. Requires working knowledge and application of any applicable collective bargaining agreement (CBA) as it relates to staffing. Requires working knowledge of various HR policies including but not limited to: Time Records, Attendance, ETO, Hours of Work Overtime, and Leave of Absence.

Position Qualifications

Experience

• 3 years customer service-related experience in a fast-paced, demanding environment- required.
• Knowledge of Microsoft Office suite and scheduling systems- highly desired.

Education

• High school diploma or equivalent- required
• Associate's degree in related field- preferred

Total Rewards

We offer a comprehensive Total Rewards package designed to support your well-being and professional growth, including:

• Competitive Pay:Hourly and salaried positions earn market-based compensation.
• Health & Wellness:Medical, dental, and vision coverage for part-time and above employees and their eligible dependents beginning within 30 days of hire.
• Retirement Savings:Employer-sponsored retirement plan with company contribution and match.
• Paid Time Off:Generous ETO for part-time and above employees.
• Professional Development:Continue to enhance your education through our tuition reimbursement and tuition repayment program
• Additional Benefits:Life insurance, disability coverage, and employee assistance programs.

At Asante, we are guided by our values:

Excellence - Respect - Honesty - Service - Teamwork

Asante is proud to be an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and to employing and advancing qualified individuals of all backgrounds, including women, minorities, individuals with disabilities, and protected veterans.