Regional Operations & Documentation Specialist

Asplundh Tree Expert Co; Riverside (CA); On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Match

HSA/FSAs

Life Insurance

AD&D Insurance

Disability Insurance

EAP

Competitive Pay

Per Diem for Travel

Referral Bonuses

Tuition Reimbursement

Job summary

Electric Power Systems (EPS) seeks an Administrative Assistant to support regional operations, coordinate calls, meetings, and events, and serve as a liaison between leadership, sales, and field teams.

You will assist with contracts, AP/AR, COIs, travel arrangements, shipping/receiving, onboarding, and office supply management, bringing strong organizational skills and attention to detail.

Qualifications

• Proficiency with the MS Office suite.
• Exceptional organizational skills and detail oriented.
• Strong writing and editing skills.
• Available for up to 10% travel.

Responsibilities

• Manage incoming calls, coordinate meetings, and regional events.
• Provide administrative support to managers and field technicians.
• Assist regional managers with contract administration and tracking.
• Fulfill customer documentation requests (COIs, bond requests, compliance).
• Coordinate travel arrangements for regional staff.
• Support shipping and receiving activities and documentation.
• Partner with HR and leadership to support onboarding of new employees.
• Contribute to a team-focused environment and assist with additional tasks.
• Manage AP approval workflow and assist in invoicing and AR.
• Order standard and shop supplies for the facility and field teams.

Skills

MS Office

Organizational skills

Writing/editing

Travel up to 10%

Job description

Electric Power Systems (EPS) seeks an Administrative Assistant to support regional operations, coordinate calls, meetings, and events, and serve as a liaison between leadership, sales, and field teams.

You will assist with contracts, AP/AR, COIs, travel arrangements, shipping/receiving, onboarding, and office supply management, bringing strong organizational skills and attention to detail.