Regional Office Operations Coordinator

Useapc; Northern (KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Atlantic Power Constructors is seeking an Office Coordinator to serve as the primary administrative resource for the regional office. You will support field operations, project management, payroll, billing, HR, and other corporate functions, coordinating office operations and handling crew timesheets and onboarding processes.

The role requires 3+ years in admin/office coordination, proficiency with Microsoft 365, and experience with Acumatica ERP or similar systems.

Qualifications

• 3+ years of administrative or office coordination experience.
• Experience supporting payroll, billing, accounting, or HR functions preferred.
• Construction, utility, or field service industry experience preferred.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams).
• Experience with Acumatica ERP and electronic timekeeping systems preferred.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities while maintaining confidentiality.

Responsibilities

• Serve as the primary contact for visitors, customers, vendors, and employees.
• Answer and direct incoming phone calls and emails.
• Manage mail, deliveries, and office files.
• Schedule meetings, travel, and training for regional staff.
• Support regional leadership with administrative projects and reporting.
• Review and process crew timesheets for accuracy and deadlines.
• Assist with onboarding and HR-related documentation and status changes.
• Support billing and accounts receivable with administrative tasks and documentation.
• Coordinate fleet and equipment paperwork and field communications.

Skills

Microsoft Office

Communication

Customer service

Time management

Tools

Acumatica ERP

Electronic timekeeping

Microsoft 365

Job description

Atlantic Power Constructors is seeking an Office Coordinator to serve as the primary administrative resource for the regional office. You will support field operations, project management, payroll, billing, HR, and other corporate functions, coordinating office operations and handling crew timesheets and onboarding processes.

The role requires 3+ years in admin/office coordination, proficiency with Microsoft 365, and experience with Acumatica ERP or similar systems.