Regional Office Executive Assistant & Admin Coordinator

The Walsh Group - Walsh Construction & Archer Western; Little Falls (NJ); On-site; USD 100,289,000 - 143,270,000; Full time

Job summary

The Walsh Group, Walsh Construction & Archer Western in Little Falls, NJ is seeking a Regional Office Coordinator to provide comprehensive administrative support for the region, including HR/EEO activities, payroll, travel bookings, and office operations. You will coordinate calendars, prepare expense reports, assist with meetings and communications, and support HR-related duties.

Proficiency in MS Office and travel scheduling software is required, with the ability to interact with staff at all

Qualifications

• High School degree required.
• At least 2 years of relevant experience supporting a large office.
• Ability to work in a fast paced environment often with interruptions.
• Proficient with MS Office Programs, Concur or other travel scheduling software.

Responsibilities

• Coordinates calendar and schedule of the Executive and staff ensuring no scheduling conflicts.
• Coordinates and schedules all travel arrangements, including flights, hotels, meeting rooms and transportation needs.
• Prepares and submits expense reports on behalf of the traveler, including tracking of expenses and receipts.
• Performs daily duties such as ordering supplies and mail coordination.
• Coordinates meetings with SBGL, BGL, PGM, ROM and Area Manager and assists in presentations.
• Assists in written correspondence and creates office communications such as staff directories.
• Supports HR-related activities, onboarding, PTO records, eForms, drug testing, etc.
• May handle payroll processing, certificates of insurance updates, and change orders.

Skills

MS Office

Concur

Travel coordination

Communication skills

Interpersonal skills

Education

High School diploma

Associates degree or administrative training

Tools

Concur

Job description

The Walsh Group, Walsh Construction & Archer Western in Little Falls, NJ is seeking a Regional Office Coordinator to provide comprehensive administrative support for the region, including HR/EEO activities, payroll, travel bookings, and office operations. You will coordinate calendars, prepare expense reports, assist with meetings and communications, and support HR-related duties.

Proficiency in MS Office and travel scheduling software is required, with the ability to interact with staff at all