Regional Office Administrator

Dinsmore & Shohl LLP; Pittsburgh (Allegheny County); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading law firm is seeking a Regional Office Administrator in Pittsburgh to oversee administrative and HR functions across multiple offices. This role involves supervising staff, managing office operations, and collaborating with partners to enhance operational strategies. Ideal candidates will have a Bachelor's Degree and experience in legal environments, with strong leadership and communication skills.

Qualifications

• Experience managing office operations in legal or professional service organizations.
• Strong problem-solving skills and self-motivation.
• Proven supervisory and leadership abilities.

Responsibilities

• Supervise legal administrative assistants and other administrative staff.
• Manage staffing, monitor workloads, and oversee overtime.
• Recruit paralegals and other staff in line with HR processes.

Skills

Problem-solving

Interpersonal skills

Communication

Leadership

Multitasking

Education

Bachelor's Degree or equivalent professional experience

Job description

Join us as a Regional Office Administrator at Dinsmore & Shohl LLP

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused firm recognized for excellence. We strive to create a supportive environment where our team can thrive and grow. Discover more at www.dinsmore.com.

We are seeking a Regional Office Administrator based in Pittsburgh, PA, who will oversee administrative and HR functions, including staff, facilities, and daily office operations across our Boston, MA, and Wheeling, WV offices. This role reports to the Chief Human Resource Officer and collaborates closely with each Office Managing Partner on operational matters.

Responsibilities

• Supervise legal administrative assistants and other administrative staff
• Manage staffing, monitor workloads, and oversee overtime
• Review attorney support needs and staffing goals, making recommendations for adjustments
• Recruit paralegals, legal administrative assistants, and other staff in line with HR processes
• Administer the firm's evaluation process for administrative staff
• Assist with onboarding, equipment setup, and exit procedures
• Conduct local orientation for new hires
• Serve as the first point of contact for administrative staff issues
• Manage facility maintenance, security, office moves, and supplies
• Collaborate with Office Managing Partners to develop and implement strategies for each office

Requirements

• Willingness to travel up to 40% without restrictions
• Bachelor's Degree or equivalent professional experience
• Experience managing office operations in legal or professional service organizations
• Ability to multitask effectively and adapt to evolving responsibilities
• Strong problem-solving skills and self-motivation
• Efficient management of office functions
• Excellent interpersonal and communication skills
• Proven supervisory and leadership abilities
• Experience in law firms and HR is a plus; membership in the Association of Legal Administrators is beneficial

Additional Information

Employment Type: Full-time

Seniority Level: Not Applicable

Industry: Law Practice

Equal Opportunity Employer