Regional Office Administrator

Dinsmore & Shohl LLP; Pittsburgh (Allegheny County); On-site; USD 65,000 - 85,000; Full time

Job summary

A leading law firm in Pittsburgh is seeking a Regional Office Administrator to manage all administrative and HR functions across multiple offices. This role involves supervising staff, ensuring proper staffing levels, and collaborating with partners on operational strategies. Ideal candidates will possess strong leadership and communication skills, along with a Bachelor's Degree and prior office management experience.

Qualifications

• Ability to travel up to 40% without restriction.
• Prior office management experience preferred.
• Law firm experience with HR emphasis is a plus.

Responsibilities

• Supervise legal administrative assistants and other administrative staff.
• Manage facility maintenance, security, office assignments, moves, and supplies.
• Collaborate with Office Managing Partners to develop strategies.

Skills

Leadership

Communication

Analytical Skills

Adaptability

Education

Bachelor's Degree

Job description

Dinsmore & Shohl, Pittsburgh, Pennsylvania, United States of America

Job Description

Posted Friday, May 16, 2025 at 4:00 AM

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused firm recognized for excellence. We work together to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.

Dinsmore is seeking a Regional Office Administrator at our Pittsburgh, PA location. This role manages all administrative and HR functions, including staff, facilities, and daily office operations in our Boston, MA, and Wheeling, OH offices. The position is based in Pittsburgh, reports to the Chief Human Resource Officer, and works directly with each Office Managing Partner on operational matters.

Responsibilities

1. Supervise legal administrative assistants and other administrative staff.
2. Ensure proper staffing, monitor workloads and overtime.
3. Review attorney support needs and staffing goals; make recommendations for staffing adjustments.
4. Recruit paralegals, legal administrative assistants, and other staff following HR processes.
5. Administer the firm's evaluation process for administrative staff, in accordance with HR guidelines.
6. Assist with employee onboarding, equipment setup, and exit processes.
7. Conduct local orientations for new hires.
8. Serve as the first point of contact for administrative staff issues, including counseling and corrective actions.
9. Manage facility maintenance, security, office assignments, moves, and supplies.
10. Collaborate with Office Managing Partners to develop and implement strategies to promote each office.

Requirements

1. Ability to travel up to 40% without restriction.
2. Bachelor's Degree or equivalent professional experience.
3. Knowledge of legal or professional service organizations; prior office management experience preferred.
4. Ability to handle multiple tasks effectively.
5. Adaptability to current and future responsibilities, with willingness to expand duties.
6. Strong analytical skills to identify and resolve complex issues.
7. Efficient management of office functions.
8. Excellent interpersonal and communication skills with attorneys and staff.
9. Leadership and supervisory capabilities.
10. Proven ability to prioritize tasks and meet deadlines.
11. Law firm experience with HR emphasis is a plus.
12. Membership in the Association of Legal Administrators is advantageous.