Office Administrator - AmLaw100 Firm

McGuireWoods; Pittsburgh (Allegheny County); Hybrid; USD 60,000 - 80,000; Full time

Job summary

A leading law firm in Pittsburgh is seeking an experienced Office Administrator to oversee daily operations. This role requires strong management skills and offers a hybrid work option. The ideal candidate will have a background in professional services and a commitment to service excellence.

Qualifications

• At least seven years of management experience in a professional services firm.
• Proven senior-level skills in management and communication.

Responsibilities

• Manage all office operational functions and support services.
• Plan and conduct regular staff meetings and office events.
• Oversee facility maintenance and serve as liaison with property management.

Skills

Management

Communication

Organization

Problem Solving

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Overview

We are seeking an experienced Office Administrator to manage and oversee the daily operations of the McGuireWoods Pittsburgh office. This is an opportunity to have a significant impact on the organization for an energetic professional dedicated to providing top-notch services as well as building and maintaining a diverse environment in which staff and lawyers can thrive. The position involves human resources (direct personnel supervision), operations, administration, facilities, events, and hospitality, requiring the ability to adapt to changing priorities and demands with little or no notice. Candidates should demonstrate exceptional energy, commitment to service excellence, and leadership in growing a team of diverse support staff professionals.

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual, and nonprofit clients since 1834. Diversity and inclusion are essential to our business, informing how we recruit, retain, and promote lawyers and staff to serve clients. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement explains how we will process and safeguard your personal data.

Responsibilities

1. Manage all office operational functions, including support services by practice assistants (secretarial), conference center staff, and office services (mail, document reproduction, hospitality).
2. Plan and conduct regular staff meetings and office events, including client and business development events and charitable activities.
3. Oversee facility maintenance; serve as liaison with local property management and building personnel.
4. Conduct new hire orientation and assess staff training needs.
5. Assist in budget preparation and forecasting; report monthly variances.
6. Maintain office security protocols and ensure compliance with business continuity obligations.
7. Participate in firm-wide administrative operations projects and initiatives to enhance service delivery to internal and external clients.

Qualifications

1. Bachelor’s degree and at least seven years of management experience in a midsize or larger professional services firm.
2. Proven senior-level skills in management, communication, and organization.
3. Sound judgment and effective interpersonal communication skills.
4. Ability to multi-task and prioritize in a fast-paced, detail-oriented environment.
5. Excellent problem-solving and follow-through skills.
6. Strong knowledge of Microsoft Office.

Have more questions? Connect with a recruiter directly.