Regional Office Administrative & Events Coordinator

American Jewish Committee; West Palm Beach (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

American Jewish Committee (AJC) Palm Beach office is seeking an organized administrative professional to support department operations, events, and communications. The role includes calendar management, travel coordination, database updates, and materials preparation for donor engagements.

You will assist with invoices, inventory, meeting logistics, and cross‑department collaboration to ensure efficient office functioning and impactful advocacy work in the Palm Beach region.

Qualifications

• Minimum of 1 year of experience in an administrative role.
• Excellent written and verbal communication skills.
• Strong organizational and project management abilities.
• Ability to work collaboratively with diverse teams and stakeholders.

Responsibilities

• Support the execution of the department's strategy, goals, objectives, and action plans by completing a variety of administrative tasks
• Coordinate logistics and communications for events, meetings, trainings, missions, and other projects
• Assist with the planning and implementation of research projects
• Maintain calendars and schedule meetings
• Arrange complex and detailed travel plans, itineraries, and agendas
• Enter updates and edits into AJC’s CRM DB
• Maintain inventory of office and event supplies
• Take notes at meetings with internal and external stakeholders
• Organize and maintain department documentation files
• Maintain the department's contacts and mailing lists
• Execute departmental reporting and tracking (e.g., financial reports, budgets, expenses, program updates, donor contributions, contracts)
• Respond timely to inquiries and requests from internal and external stakeholders
• Prepare and disseminate group mailings
• Draft correspondence, documents, spreadsheets, and other communication materials
• Support the growth of AJC Palm Beach through database records maintenance in Raiser’s Edge
• Maintain inventories of marketing materials, office supplies, and meeting materials
• Support digital communications via HubSpot and synchronize records with RE
• Assist with donation and event registration forms in GoFundMe Pro
• Support submissions of donations and gift adjustments to the Gift Processing Team
• Assist with processing invoices through NetSuite
• Coordinate logistics for in-office meetings and events, including setup, RSVP lists, catering, and materials
• Prepare branded materials for external venue events and assist with setup and breakdown
• Perform other duties to support the Palm Beach office

Skills

Communication

Organization

Project management

Multitasking

Detail oriented

Collaboration

Education

1 year experience

Tools

Raiser’s Edge

HubSpot

GoFundMe Pro

NetSuite

Microsoft Office

Google Suite

Zoom

Job description

American Jewish Committee (AJC) Palm Beach office is seeking an organized administrative professional to support department operations, events, and communications. The role includes calendar management, travel coordination, database updates, and materials preparation for donor engagements.

You will assist with invoices, inventory, meeting logistics, and cross‑department collaboration to ensure efficient office functioning and impactful advocacy work in the Palm Beach region.