Regional Office Coordinator - Hybrid & Donor Events

American Jewish Committee (AJC); West Palm Beach (FL); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical, vision, dental plans

Hybrid work schedule

PTO 15 days per year

Paid holidays

403(b) after one year

Transit plan

Parental Leave

Job summary

The American Jewish Committee (AJC) Palm Beach office is seeking an organized Administrative Coordinator to support day-to-day operations, events, and donor relations. You will manage calendars, coordinate travel, and assist with communications across Raiser's Edge and HubSpot.

Role requires Bachelor’s degree and at least 1 year of relevant experience, with strong Microsoft Office and Google Suite skills. Hybrid work schedule and some evening/weekend hours may apply.

Qualifications

• Bachelor's degree required.
• Minimum of 1 year of experience and intermediate job skills and knowledge.
• Excellent communication skills (written and verbal).
• Ability to work evenings and weekends when necessary.

Responsibilities

• Support execution of the department's strategy through administrative tasks.
• Coordinate logistics for events, meetings, trainings, missions, and other projects.
• Assist with planning and implementation of research projects.
• Maintain calendars and schedule meetings.
• Arrange complex travel plans and itineraries.
• Enter updates into AJC’s CRM DB.
• Maintain inventory of office and event supplies.
• Take notes at meetings with stakeholders.
• Organize department documentation and mailing lists.
• Prepare departmental reporting and tracking (budgets, expenses, donor contributions, contracts).
• Assist with donations, grants, and GoFundMe forms; process invoices in NetSuite.

Education

Bachelor's degree

Tools

Microsoft Office

Google Suite

Zoom

Job description

The American Jewish Committee (AJC) Palm Beach office is seeking an organized Administrative Coordinator to support day-to-day operations, events, and donor relations. You will manage calendars, coordinate travel, and assist with communications across Raiser's Edge and HubSpot.

Role requires Bachelor’s degree and at least 1 year of relevant experience, with strong Microsoft Office and Google Suite skills. Hybrid work schedule and some evening/weekend hours may apply.